Administrative Assistant III Job no: 494828
Work type: Full-time
Location: Prestonsburg, KY
Categories: Staff
Title: Administrative Assistant III
Salary Range: $37,944.00 - $45,516.00 Annually
Contract Term Length: 12 Months
Standard Hours: 37.5
Work Location: On-Site
FLSA Status: Non-Exempt
College: Big Sandy Community & Technical College
Campus Location: Prestonsburg Community College
Department: Total Rewards
Big Sandy Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:
Exceptional health care, vision, and dental coverage for you and your familyTuition discounts and waivers403(b) retirement plan: a 5% employee contribution receives a 10% employer matchVacation/Sick TimeWork-Life Balance9.5 Paid Holidays2 Weeks of Institutional Closing Pay (Last 2 weeks of December) for qualifying positionsEmployee Assistance Program Job Summary
Big Sandy Community and Technical College is seeking a Administrative Assistant III to complete secretarial/clerical duties, correspondence, course schedules, budgets and payroll assignments, etc.
Provides exceptional customer service.
Job Duties: Manage College Schedule, keeping abreast of changing course descriptions, pre-requisites, adding and dropping classes, keeping BSCTC employees informed with accurate information for advising.Coordinates and schedules all rooms using Archibus for the Prestonsburg, Hager Hill and Mayo campuses.Enter all room assignments for the academic courses in PeopleSoft for all campuses.Serve as liaison for universities leasing space, aka Lindsey Wilson.Calculate overloads for all faculty.Prepare Payroll Assignments for all adjunct and overload, full-time General Education and Technical Faculty.Initiating electronic Payroll Assignment forms for faculty each term.Reconcile adjunct budgets with HR.Manage Travel and Expenses for Provost budgets lines.Order necessary supplies.Reconcile the ProCard statement monthly.Maintain files, prepare reports, and schedule appointments on behalf of the Provost.Manage projects in the Provost Office frequently involving senior administrators of the college.Serve as receptionist for the Provost Office by greeting visitors, answering phone, distributing mail, etc.Assist with high level confidential materials related to the area. Minimum Qualifications:
Associate Degree and 3 years related experience.
Preferred Qualifications:
Bachelor's Degree and 2 years related experience.
Additional Skills Requested:
Highly proficient in Microsoft Office including Word, Excel and Power Point.
Ability to quickly learn and consistently adhere to policies and processes.
Exceptional discretion and confidentiality.
Advertised: 26 Sep 2024 Eastern Daylight Time
Applications close: