We are hiring an enthusiastic Administrative Assistant to join our incredible team at International Paper in Memphis, TN.
Growing your career as a Full Time Administrative Assistant is an amazing opportunity to develop productive skills.
If you are strong in adaptability, critical thinking and have the right initiative for the job, then apply for the position of Administrative Assistant at International Paper today!
Position Title : Administrative Assistant
Pay Rate :
$48,000 - $64,000
Category/Shift :
Salaried Non/Exempt – Full time
Physical Location :
Memphis, TN
The Job You Will Perform:
Provide executive secretarial and administrative support to Vice President of Technology and other members of the Technology Lead Team.
Key Accountabilities :
Effectively manage office activities and coordinate calendars (schedules and appointments), meetings, conference calls and extensive travel arrangements within short time frames. Ensure executive has materials needed for various meetings. Must have excellent PC skills to include knowledge of Microsoft Office applications and MS Outlook. Compile and manage e-mail system including the ability to prioritize incoming messages and assist executive in addressing urgent matters. Compose and type extensive correspondence and other documentation as required. Prepare comprehensive Microsoft Power Point presentations. Process purchase requisitions. Run and distribute a series of monthly reports for senior management. Assist in maintaining organizational charts for the business. Screens telephone calls and visitors and resolves routine and some complex inquiries. Process expense reports utilizing an on-line system. Must be able to take lead in coordination of activities with other support personnel and maintain positive relationships with all levels of employees and customers. Must be able to handle multiple tasks and work in a dynamic environment. Must be able to work under pressure and meet deadlines; be well organized; and have good time management skills. Must also demonstrate a high level of confidentiality. International experience with visas, documents and travel requirements a plus. This position is situated in a fast-paced, high-pressure environment that interacts frequently with senior high-level and facility level management.
The Skills You Will Bring: Team player who is self-motivated Outstanding communications skills Excellent time management and prioritization skills required Ability to work with all levels of the Technology function and International Paper executives and other administrative assistants Demonstrated skills in the Microsoft Office applications and MS Outlook Key Competencies Ability to handle highly confidential issues in a professional manner Excellent telephone skills with professional impact and presentation Exercises sound judgment with the ability to prioritize and act proactively Team orientation with excellent interpersonal skills Excellent verbal and written communication skills Extensive organizational skills Advanced Excel, Word, and PowerPoint skills required Highly motivated to succeed in fast-paced corporate environment Ability to work under pressure and meet deadlines Travel required up to 25% annually Key focus will be on administrative responsibilities for the Vice President of Technology. Will also provide administrative support to three Technology Directors and respective direct reports.
Knowledge and Experience :
Associates Degree or higher preferred Minimum five years secretarial/administrative support experience required. Previous support to Senior level Management/Executive preferred. Advanced administrative skills including scheduling, travel arrangements, complex meeting coordination, and familiarity with financial systems. The Benefits You Will Enjoy: International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets. Life & Disability Insurance
The Career You Will Build: As a Technology SME, you will have the opportunity to build your career in the Technology Career ladder supporting all facets of International Paper's operations. Leadership and management training opportunities are available.
The Impact You Will Make: We continue to build a better future for people, the plant, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 120 years. Join our team and you'll see why our team members say they're Proud to be IP .
The Culture You Will Experience: International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.
The Company You Will Join: International Paper (NYSE: IP) is a leading global supplier of renewable fiber-based products. We produce corrugated packaging products that protect and promote goods, and enable worldwide commerce, and pulp for diapers, tissue and other personal care products that promote health and wellness. Headquartered in Memphis, Tenn., we employ approximately 38,000 colleagues globally. We serve customers worldwide, with manufacturing operations in North America, Latin America, North Africa and Europe. Net sales for 2021 were $19.4 billion. Additional information can be found by visiting InternationalPaper.com.
International Paper is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Benefits of working as a Administrative Assistant in Memphis, TN:
? Company offers great benefits
? Opportunities to grow
? Competitive salary
