SUMMARY OF ESSENTIAL FUNCTIONS:
The purpose of this job is to provide administrative and secretarial support to local site.
Duties include general clerical,
receptionist, and project-based work.
SPECIFIC DUTIES, ACTIVITIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO: Project a professional company image through in-person and phone interaction.
Meet and greet clients and visitors and offer general visitor policy overview.
Answer incoming calls, fax or emails, and transfer to appropriate staff members.
Plan, coordinate and execute meetings and visits.
Coordinate travel arrangement and expense reporting as needed.
Ensure operation of office equipment by completing preventive maintenance requirements, calling for repairs, and maintaining equipment inventories.
Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies, and verifying receipt of supplies.
Create and modify documents using various computer programs.
Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing Comply with and ensure department compliance with Company health, safety, and environmental policies.
Comply with all applicable U.S. export control and security regulations.
Other duties as required.
Requirements
EHS REQUIREMENTS: Complete all work in a safe manner and follow all safety requirements consistent with supporting the company's TRIR goals Follow all environmental requirements consistent with supporting the company's environmental performance goals Complete, and actively participate in all the company's safety training requirements POSITION REQUIREMENTS:
Education/Training: High school diploma or General Education Degree (GED).
Experience: Minimum of three to six months of related experience.
Knowledge/Skills: Knowledge of Microsoft Office and multi-line telephone system.
Professional verbal and written communication skills preferred.
Travel Requirements: No travel is expected for this position.
PHYSICAL/MENTAL REQUIREMENTS: Must be able to sit for extended periods of time.
Must be able to maneuver to all areas of the office.
Must be able to lift to 20 pounds and carry up to 10 pounds.
Must be able to bend, reach, kneel, twist, and grip items while working at assigned desk area.
Must have the manual dexterity and coordination to operate office equipment, including a 10-key adding machine, PC computers, facsimile machine, and photo copier.
Must be able to work at a fast pace.
Must be able to simultaneously manage several objectives and reassign priorities.
Must be able to tolerate changing priorities, and complete assignments despite frequent interruptions.
Must be able to read, write, speak, and understand English.
Must be able to respond to visual and aural cues.
Must be able to drive an automobile.
WORK ENVIRONMENT:
Work environment is typically considered in an office environment located on-site, within an ELS location during normal or
extended business hours.
Work environment may also include meeting venues, or other locations as required.