Job Summary: We are seeking a detail-oriented and proactive Administrative Assistant to support our team in Annapolis, MD.
on a contract basis.
The ideal candidate will provide essential administrative support, manage office operations, and assist with various tasks to ensure the smooth functioning of the office.
This role requires strong organizational skills, excellent communication abilities, and the flexibility to handle a wide range of responsibilities.
Key Responsibilities: Office Management: Manage day-to-day office operations, including scheduling meetings, maintaining office supplies, and coordinating with vendors.
Calendar Management: Assist with scheduling appointments, meetings, and travel arrangements for team members, ensuring all commitments are met.
Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
Ensure timely and accurate responses.
Document Preparation: Prepare and edit documents, presentations, and reports.
Maintain organized records and filing systems.
Event Coordination: Assist in planning and coordinating events, meetings, and conferences, both on-site and off-site.
Data Entry: Enter and update information in databases, spreadsheets, and other systems with a high level of accuracy.
Support to Management: Provide administrative support to senior management, including handling confidential information and tasks.
Task Management: Prioritize and manage multiple tasks and projects, ensuring deadlines are met.
Financial Assistance: Assist with basic bookkeeping tasks, including processing invoices, expense reports, and tracking budgets.
Qualifications: Experience: Minimum of 2 years of administrative experience, preferably in a professional office environment.
Education: High school diploma or equivalent required; associate's or bachelors degree preferred.
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with all levels of staff and external contacts.
Organizational Skills: Strong attention to detail and ability to manage multiple tasks simultaneously.
Problem-Solving: Ability to anticipate needs, think critically, and offer solutions to challenges as they arise.
Professionalism: High level of integrity and discretion in handling sensitive and confidential information.