We are seeking an organized, detail-oriented, self-starter to serve as an Administrative Assistant.
This person will have a passion for helping people, a welcoming spirit, and proven success working in a professional environment.
The successful candidate will: Communicate across generations and demographics, by phone, in writing, and in personShow an ability to exercise good judgment, discretion, and confidentialitySchedule, calendar, and attend meetingsManage and organize multiple deadline driven projects simultaneouslyAnswer phones and greet guestsUpdate and create database records and generate reports from our databasePlan staff outings, parties and meetingsRun occasional errands Manage Resource Center of books and prayer resources by ordering, and displaying materials.
Purchase supplies and maintain office equipment Assist the Executive Director, and Associate Director with other dutiesWork in person, estimated 40 hours per week, with a few evenings and occasional weekends required for meetings and special events. Benefits: Working full-time at Bellarmine, this position will receive outstanding benefits including: · Working on 80 acres of beautiful sacred grounds in Barrington, IL with a mission-driven team · Free lunch most work-days · 11 paid holidays, plus paid vacation and personal time · 403B with company match · Medical, dental, vision insurance, life insurance and long-term disability coverage Apply or contact us for more details. Qualifications: · At least 2 years of relevant experience · Speak English fluently, and ideally is also fluent in Spanish · Must have a kind, welcoming, can-do, service-oriented demeanor · Must be detail oriented and a strong communicator – verbally and in writing · Proficient computer skills and knowledge of Microsoft products, including Word, Excel, and PowerPoint.
Comfortable using the Google Suite of products (Google Docs, Google Sheets, and G-mail) · Must be comfortable inputting data into a database and exporting data for reports.
· Must be able to work in-person Mondays to Fridays · Must be comfortable lifting up to 50 pounds of office supplies (books, paper, etc.
) · Must have a valid driver's license