Job Description
The Department of Biomedical Sciences and Pathobiology is seeking a highly organized and detail-oriented Administrative Assistant to provide essential support for the department's day-to-day operations. The ideal candidate will manage a variety of administrative tasks to ensure smooth departmental workflow and efficient processes.
Key Responsibilities:
•Process departmental orders and invoices through Hokie Mart, ensuring timely and accurate transactions.
•Handle reimbursements for department members, maintaining compliance with university policies and procedures.
•Reconcile leave balances and monitor time for wage employees, ensuring proper tracking and documentation.
•Oversee inventory management, including tracking, ordering, and maintaining supplies and equipment for the department.
•Assist with wage and student hire processes, ensuring timely entry and accurate onboarding of new employees.
•Enter grade changes and process force-add requests on behalf of instructors in collaboration with the registrar.
•Manage and update content on the department's website, ensuring timely and accurate communication of important information.
•Provide administrative support to the department head and fiscal manager, assisting with tasks such as calendar management, meeting scheduling, and special projects.
•Assist with the coordination of departmental events, seminars, and meetings, including logistics, communication, and preparation of materials.
•Maintain confidential records and files, ensuring proper documentation and compliance with university policies.
•Perform other related duties as assigned to support the smooth functioning of the department.
Required Qualifications
• Strong attention to detail and ability to handle multiple tasks in a fast-paced environment.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Strong organizational skills and ability to prioritize tasks effectively.
Preferred Qualifications
• Experience using Hokie Mart, Chrome River, and TimeClock.
• Completion of Virginia Tech's Fiscal Training Program
Pay Band
3; Salary
Appointment Type
Regular
Salary Information
Commensurate with Experience
Review Date
12/2/2024
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto,Ut Prosim(That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive communitydedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicinecollege, Graduate School , andHonors College . The university has a significant presence across Virginia, including theInnovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerousExtension offices andresearch centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
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Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Amanda Atkins at ****** during regular business hours at least 10 business days prior to the event.