144558 Administrative Assistant, Boston, MA, 3 Months Contract
Sigma, Inc is looking for an Administrative Assistant to work onsite within the BIDMC-Oncology Chemo Infusion Treatment Area unit at Beth Israel Deaconess Medical Center in Boston, MA.
Shift timings : 40 Hours/week 8 hrs/Day 08:00 AM - 05:00 PM Job Summary : Provides secretarial and administrative support for the department.
Involves extensive interaction with diverse populations including the public, visitors, patients and families, medical practitioners, and BIDMC staff Job Description :
Essential Responsibilities : Answers and screens telephone calls.
Takes accurate messages or directs calls to the appropriate person. Greets and directs patients/families, visitors and staff. Responds to requests in a timely manner and provides clear and accurate information within scope of knowledge and authority. Types and prepares correspondence and documents according to quality standards. Proofreads and edits materials for grammar, punctuation and spelling. Drafts routine correspondence. Compiles and distributes reports and other information as needed. Schedules appointments and meetings and maintains calendars and schedules for assigned staff. Assists in preparation for conferences, seminars and other department sponsored programs or events. Receives, records and prepares related materials and performs other related duties as assigned. Organizes and maintains department files, records and databases following established procedures. Enters information from source documents into databases and/or spreadsheets. Prepares, routes and tracks routine administrative forms and documents. Routes materials for required authorizations and monitors receipt by final destination. Communicates with other BIDHC departments to resolve delays, problems and errors. Required Qualifications : High School diploma or GED required.
Associate's degree preferred. 1-3 years related work experience required. Experience with computer systems required, including web-based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.