Overview
VTG is seeking an Administrative Assistant located in Chantilly, VA.
The Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the NRO Directorates.
What will you do?
* The nature of Administrative Assistant work varies from transactional in nature to complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements.
* Maintain a schedule of appointments for a manager or office
* Answer routine telephone calls, direct calls and take messages
* Greet and escort visitors
* Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
* Arrange for the delivery of outgoing mail/packages with the mailroom
* Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
* Draft, proofread, edit and coordinate correspondence
* Perform research and retrieve information from databases and other resources
* Maintain tracking records and filing systems; archive files
* Maintain, update and serve as focal point for databases or spreadsheet
* Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites
* Participate in meetings and events: may serve as recorder and may present position related information
* Prepare access rosters and request security clearance transfers
* Assist in ordering supplies/equipment and arranging for office equipment repairs
* Perform administrative back up support for other offices
* Recommend innovative processes to improve the efficiency and effectiveness of the office
* Compose written communication in response to complex customer queries
* Prepare routine status reports and track office-related metrics
* Manage routine website content updates and coordinate more complex website changes with webmaster
* Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
* Attend meetings, events, and forums
* Assist in maintaining inventories, records, and receipts Coordinate office renovations and relocation activities
* Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings
* Author and/or provide critical/final review of correspondence
* Draft documents such as instructions, spreadsheets, presentations and reports
* Build briefing packages and present information
* Analyze metrics and provide summary to senior management
* Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates
Do you have what it takes?
* TS/SCI with Poly
* HS Diploma plus 6 years
* Detail-orientated
* Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
* Ability to participate productively as a contributing member in a team environment
* Strong interpersonal skills
* Ability to be discreet and maintain confidentiality
* Proficient in the use of Microsoft Office and standard computer applications
* Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly
* Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance
* Extensive knowledge of NRO/IC/DoD organizational structure, mission, vision, culture, values, philosophy and operating principles
This is a Military Friendly job opportunity