The Administrative Assistant provides clerical and/or administrative support to the Program Director as assigned.
This may include filing, typing, making meeting arrangements, taking minutes, and overseeing petty cash accounts.
ESSENTIAL DUTIES & RESPONSIBILITIES:
* Assists the Program Leaders with the day-to-day administrative operations of the program, including email and phone communication to leadership and Employment Services Program staff.
* Meets deadlines, stays focused while being detail oriented.
Attends meetings as assigned by supervisor.
* Independently provides accurate and timely information to supervisors on topics and issues related to the operation of the program.
* Finishes all assigned paperwork completely and on time.
This paperwork includes reporting data to and from other internal and external departments.
* Collates information through Microsoft Office 365 products, SharePoint, OneDrive, Teams, Outlook, Excel, Word, etc.
* Maintains and reconciles petty cash.
* Collection and coding of reports, maintain data on clients, payment vouchers, and Employment Service Program interagency operations.
* Daily Work Schedule 8:30am to 5pm Monday-Friday
MARGINAL DUTIES & RESPONSIBILITIES:
* Assists with maintaining confidential files including electronic records according to agency policy.
* May be required to coordinate and negotiate inter?departmental activities or requests such as events, internal and external audits, conference room scheduling, etc.
* May be required to travel to other Thresholds locations as needed.
Requirements:
* Associate degree desired.
Bachelor's degree preferred.
Experience and/or training specific to performing the duties assigned may be substituted for educational requirements at supervisor's discretion.
* 2-4 years of progressive clerical experience preferred.
* Strong computer skills required and must have comprehensive knowledge of Microsoft Office.
* Considerable experience in Bookkeeping or Accounting
* May be required to have knowledge or learn other pertinent software products.
WHAT WE OFFER:
* Competitive Pay: $39,500 - $44,500 annually
* Generous Paid Time Office Policy (Vacation, Sick, and Personal Days)
* 4 Medical Insurance Plans
* Dental Insurance
* Vision Insurance
* 403(b) with 3% employer match
* Mileage Reimbursement
* Public Service Loan Forgiveness
Thresholds is a mission-driven agency with a deep commitment to diversity, equity, and inclusion.
We foster an environment where all feel valued and respected, a place where every employee can be themselves, thrive, and support the agency's mission.
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As a leader in mental health and substance use services, we pride ourselves in being recognized as a Chicago Tribune Top Workplace and one of Chicago's 101 Best & Brightest Companies to Work For, in the category of companies with more than 1,000 employees.