Core Values: Adhere to the core values of Resource Property Management: Honesty, integrity, respect, and courtesy are the cornerstones by which our company functions. We value all clients and strive to provide professional and efficient management services. Essential Duties and Responsibilities: Provide administrative support to Community Association Manager(s).Respond to all voice mail messages and emails within 24 hours. Provide backup for the Receptionist when necessary. Contact vendors as directed. Process sales & lease applications in a timely manner. Maintain up to date board, committee, and vendor information in Vantaca. Prepare, send, track violation letters & architectural applications generally within 48 hours.Upload Notices, Meeting Minutes, Sales/Lease applications and other documents to Vantaca or Homewise as required. Assist manager with distribution of board meeting packets. Track annual report filings, 55+ communities, elevator certs, pool permits, etc. Program gates or door entry systems and issue new fobs or keys as needed. Maintain clubhouse/media room reservations and other property databases. Process mail outs on a timely basis.Scan/email association invoices to the invoice portal daily.File association records & purge files annually. Update & distribute Annual Hurricane/Emergency manuals under Manager's direction. Special projects and or other miscellaneous duties that may arise.Competencies: Adaptability.Attention to Detail.Collaboration.Written & Verbal Communication.Conflict Resolution.Customer Service.Organization.Proficiency with MS Office Suite, internal accounting, and management programs.Problem solving.Professionalism.Time Management.Schedule: 9 am-5 pm Mon-Fri: Paid lunch 12-1pm. (May leave the premises during the meal break.) Education and/or Work Experience Requirements: Excellent verbal & written communication skills, including ability to effectively communicate with coworkers, board members, vendors and owners/residents.High level of computer proficiency in MS Office and other programs. Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.High school diploma or GED required. Compensation is commensurate with experience. Excellent benefits including group health insurance, PTO and a 401k plan with a company match for full time employees working 30 hours or more.
Resource Property Management is a locally owned and operated community association management firm and a Tampa Bay Times Top Workplace for 2 consecutive years! Pre-employment criminal background check & drug test required. DFWP/EOE. Please submit your resume for immediate consideration.