We are looking for an experienced part time Administrative Assistant for main office location in Fairfax, Virginia.
The Administrative Assistant is responsible for providing administrative and clerical support ensuring smooth daily operations.
This role involves handling routine tasks such as scheduling meetings, coordinating appointments, and managing office supplies.
The ideal candidate will ensure the office runs efficiently, allowing team members to focus on their core responsibilities.
This is an in-office position for roughly 16 hours per week.
Requirements
Key Responsibilities: Calendar Management: Maintain and manage calendars for executives or team members, scheduling meetings and appointments as needed.
Office Supplies: Ensure the office is stocked with essential supplies, including coffee, snacks, stationery, pens, and other office supplies.
Order and restock as necessary.
General Administrative Support: Provide additional administrative support as needed, including answering phones, responding to emails, and assisting with basic clerical tasks.
Office Coordinator: Welcomes and directs visitors and clients, maintains an online filing system of pertinent documents, retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Required Skills: Organizational Skills: Strong ability to manage multiple schedules and tasks, ensuring meetings and appointments are efficiently coordinated.
Attention to Detail: Keen eye for managing office needs and ensuring nothing falls through the cracks.
Communication Skills: Professional verbal and written communication, able to interact with various levels of staff.
Basic Tech Skills: Familiarity with calendar management tools (e.g., Outlook, Google Calendar) and basic office software.
Education and Experience: Associate's degree or other relevant degree preferred.
Three to five years of experience in an administrative role.
Physical Requirements: Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
This job description is intended to provide only basic guidelines for meeting job requirements.
Responsibilities, knowledge, abilities and working conditions may change as needs evolve.
This job description is not to be construed as a contract for employment.
Salary Description
$20 - $25/hour