Administrative Assistant

Supervisory Notes: Needs to be bilingual and fluent in English and Spanish. We need someone sharp. Quick learner. Team player. Computer Savvy with experience using Microsoft Word, Excel and Teams. This opportunity will be a 3-month contract to hire role. Job Summary: As an Administrative Assistant on our team in The Villages, FL, you will perform a wide variety of administrative and staff project support services on our project site. You will a provide front-desk coverage to 2 different office locations. Must be able to travel between the two. Manage incoming calls, greet guests as they enter the office, organize and distribute incoming/outgoing mail and shipments, and maintain an organized, clean office environment. Assist with scheduling team meetings in the office, off-site, and via Microsoft Teams. Reconcile billing accounts, track inventory, order supplies and maintain a record of all purchases. Liaise with executive and senior administrative assistants to handle requests and queries from managers. Assist new hires with their initial onboarding, including Day One training. Assist with internal event planning activities. Your strong organization skills and ability to communicate with staff at all levels a both orally and in writing will help us meet our client's objectives. Qualifications: High School diploma or equivalent Valid FL Drivers License 1 year or more of administrative experience. Proficient with Microsoft 365: Word, Excel, Outlook, PowerPoint & Teams. a Proficient in record keeping and billing. Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork. Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Flexibility to work from 2 different offices. Bilingual. Fluent in English and Spanish