**Job Title: Administrative Assistant**
**Company: Nordstrom**
**Location: Indianapolis, Indiana, US**
**Job Type: Part-Time**
**Seniority: Entry Level**
**Years of Experience: 1**
### Job Description:
Nordstrom is seeking a dedicated and organized Administrative Assistant to join our dynamic team in Indianapolis. The ideal candidate will possess a strong work ethic, reliability, and a proactive attitude, ensuring seamless operation of daily administrative tasks. This part-time position provides an excellent opportunity to grow within a renowned retail environment while offering support to various departments.
### Key Responsibilities:
- **Office Management**: Assist in the overall management of the office environment to ensure it runs smoothly and efficiently.
- **Communication Coordination**: Answer phone calls, emails, and other communications, and respond or redirect inquiries appropriately to ensure prompt service for clients and colleagues.
- **Scheduling**: Maintain and organize appointments, meetings, and calendars for team members, ensuring all parties are informed of any schedule changes.
- **Document Preparation**: Create, format, and process documents and correspondence, including memos, reports, and presentations.
- **Data Entry and Management**: Accurately enter, update, and maintain records and databases. Ensure all data is handled with confidentiality and care.
- **Supply Management**: Monitor office supply inventory and place orders when necessary to keep the office well-stocked and organized.
- **Support Management**: Provide administrative support to managers and team members, assisting with various tasks including project coordination, tracking deadlines, and compiling reports.
- **Customer Engagement**: Build strong relationships with clients by providing exceptional service and support, aiding in the promotion of Nordstrom's values.
- **Meeting Preparation**: Prepare materials for meetings, including agendas, handouts, and meeting notes when necessary. Ensure all logistics are handled prior to meetings.
- **Collaboration**: Work collaboratively with team members across departments to support ongoing projects and initiatives, ensuring effective communication and teamwork.
### Requirements:
- **Education**: High school diploma or equivalent; additional coursework in office management or administration is a plus.
- **Experience**: Minimum of 1 year in an administrative support role or related experience in a professional environment.
- **Personality Traits**: Must be reliable and hardworking, demonstrating a strong commitment to supporting team success and organizational goals.
- **Soft Skills**:
- **Attention to Detail**: Exceptional focus on accuracy and thoroughness in all tasks.
- **Decision-Making**: Ability to make informed decisions in a fast-paced environment while managing multiple priorities.
- **Technical Skills**: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with office equipment. Experience with scheduling software is a plus.
- **Communication Skills**: Strong verbal and written communication abilities, with an emphasis on clarity and professionalism.
- **Time Management**: Effective organizational skills with the ability to prioritize tasks and meet deadlines consistently.
### Benefits:
- **Parental Leave**: Paid parental leave to support new parents during this important transition.
- **Paid Sick Leave**: Accrued paid sick leave to promote employee well-being.
- **Training & Professional Development**: Opportunities for training and growth within the company to support career advancement.
### Working Environment:
At Nordstrom, we prioritize building strong relationships with colleagues, clients, and partners. We foster an inclusive work culture that encourages collaboration and mutual respect. Our team is dedicated to providing the highest level of service, and we believe that every member plays a crucial role in achieving this goal.
### Application Deadline:
Please submit your applications by **October 22, 2024**. We look forward to welcoming a new team member who shares our commitment to excellence!
---
### Equal Opportunity Statement:
Nordstrom is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
