W2 Requirement - USC required - NO C2C AT ALL************ Primary Talent Partners has 1 opening for a Admin Assistant to join our client. This is a W2 contract opening, contract extensions are based on performance, budget, and business needs. Pay: $23/hr Duration: 18-month W2 contract through 12/16/2025 Location: Onsite in La Porte, TX Work Schedule: Mon- Friday; 8 am to 5 pm Hours Per Week: 40 hours High School diploma or GED required US Citizenship or Green Card required Job Description: Provides administrative support to the Plant Manager Works safely; complies with company safety standards; ensures plant is up to date with safety regulations Greets and directs visitors; handles phone coverage; organizes and conducts functions, special events In charge of housekeeping duties; ensures cleanliness and order in plant/office areas Maintains facility files; performs document control every quarter and as necessary; introduces new forms/procedures; distributes/replaces when updates occur Processes daily paperwork/reports as required Reviews/files production records Generates budget reports; tracks incorrect charges; works with accounting department to correct budget errors Sourcing/Outsourced quotes Prepares monthly reports; submits to appropriate departments Utilizes Workday (timekeeping) on a daily basis; reports discrepancies to manager Maintains attendance, overtime and non-productive time records; submits bi-weekly timesheets to payroll department Tracks employee training sessions and monthly safety meetings Schedules physicals, such as hearing and respiratory exams and drug tests, as required by federal regulatory agencies Ensures all facility licenses and permits are current Manages contract and material invoicing, receiving, manifesting, ordering and inventory. Maintains office equipment and supplies Keeps track, inputs data on bulk products received on a daily basis Helps prepare annual state and federal compliance reports Keeps track and executes assigned Maximo PMs on a monthly basis or as necessary Prepares document packages for inspections; provides records for auditors In charge of accounts payable; must pay all facility bills in a timely manner; keeps all records of payment In charge of purchasing; acquires any supplies the facility requires; keeps all records of payment; Pcard payments/reconciliation statements; report and justify Oversee shipping and receiving records, procedures, regulations, tracking Keeps track of the Dangerous Goods Regulations; ensures they are being properly applied Works with 3rd party logistics company; rectifies errors, assigning billing to correct parties Maintains a good relationship with common carriers; informs them of any changes of regulations; ensures shipments arrive at destinations in good condition; reports any issues to management; insures plant gets best rates, fastest transit times Other duties and/or special projects as assigned by Plant Manager General Requirements: High School diploma or GED required 5+ years experience as an administrative assistant Proficiency in Microsoft Suite and/or Google Workspace Ability to enter data efficiently, timely and correctly in order to meet deadlines Good planning and organizational skills Ability to professionally interact with business contacts both inside & outside of the company Strong verbal, listening, and written communications skills Attention to detail and a high level of accuracy and confidentiality Strong time management and multitasking skills Ability to work independently or as a team player Knowledge of processes and systems such as Oracle, Maximo, and Workday This role may require on-location work with clients. Some clients may require employees and contractors coming on-site to be vaccinated against COVID-19 and/or to receive frequent negative COVID-19 testing. EEOC: Upon submission of your resume to our client, you will be getting a survey from our system that asks for your participation in filling out EEO data. At PTP we are committed to candidate diversity and this helps track our progress. We will not share this information with our client until an offer is accepted and the hiring process is complete. Please take a minute to complete the survey, thank you! Primary Talent Partners is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity, or any other factor protected by applicable federal, state, or local laws.
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