Company Description The Good Seed's mission is to help youth not only live, but thrive! We provide supportive, nurturing, and specialized care for homeless or at-risk of homelessness Transition-Age Youth in California through supportive housing, job training, intensive case management services, and individual planning. Good Seed creates an environment where youth, ages 16-25, can thrive and grow to achieve their full potential. We strive to provide young people the necessary tools to realize their goals and set them on the path to living healthy and meaningful lives.
Job Description
The Administrative Assistant is a member of the Good Seed team, supporting the achievement of the mission: Helping youth grow and thrive! The Administrative Assistant will contribute to this mission by providing support for, and participating in, key processes and programs that sustain the purpose and overall goal of the organization. This person will work with the Executive Director and other Good Seed staff to ensure that all administrative and facility needs are met through the provision of high-level administrative work.
Provide administrative support, research, preparing reports and memos, managing correspondence; and processing expense reports
Coordinate and execute special projects and initiatives as directed
Coordinate meeting logistics, and prepare meeting presentations and materials as directed
Ensure that office operations run smoothly, including maintaining adequate office supply replenishment; equipment maintenance; liaising with vendors to facilitate building maintenance; occasional meal services for youth; courier services; etc.
Provide exceptional customer service in-person, via email and by phone to clients, co-workers, external partners, callers and visitors
Create and maintain accurate administrative procedure manuals to ensure efficient operations
Organize, maintain, and periodically audit the Good Seed filing system (both hard copy and electronic)
Recommend opportunities for increased efficiency and process improvements
Light accounting
Attend occasional special events (may include weekends)
Other duties as assigned
Qualifications
Genuine interest in helping others
Excellent written and verbal communication skills
Strong attention to detail
Excellent organizational skills
Strong data entry and analytical skills
Ability to effectively prioritize and meet deadlines for a wide variety of assignments
Experience working with and maintaining highly sensitive and confidential information
Flexible
Ability to operate standard office equipment and troubleshoot issues
Efficient in Microsoft Office Suite
Preferred, working knowledge of QuickBooks
Sound judgement and decision making ability
High School Diploma (required)
Bachelor's Degree (preferred)
3+ years experience in an office environment
Ability to lift 25lbs
Additional Information
All your information will be kept confidential according to EEO guidelines.