Description Organization Name: Home Efficiency Experts Inc FLSA Status: Exempt Prepared Date: ******** Hiring Manager Job Title: Office & Business Ops Managers Job Level: Individual Contributor Employment Status: Full-time Regular Primary Location: Ronkonkoma, NY Job Summary : Home Efficiency Experts promotes energy-efficient heating and cooling products. We are looking for an Administrative Assistant to join our fast-growing team!
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at-will" relationship. Responsibilities
•Expediting Permits
•Numbers/QuickBooks
•Work with our workflow spreadsheets
•Insurance Certificates
•Generate status reports as requested so the team is informed with progress reports
•Increase productivity by creating record-keeping procedures for customer data filing systems
•Strengthen existing abilities and gain new ones by participating in training opportunities Qualifications Education and Experience
•High School Diploma - or the equivalent (for example, GED)
•Some College Courses Knowledge
• Administrative - Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
• English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. Basic Skills
• Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making.
• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Learning Strategies - Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
• Mathematics - Using mathematics to solve problems.
• Monitoring - Monitoring/Assessing the performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• Reading Comprehension - Understanding written sentences and paragraphs in work-related documents.
• Science - Using scientific rules and methods to solve problems.
• Speaking - Talking to others to convey information effectively.
• Writing - Communicating effectively in writing as appropriate for the needs of the audience. Social Skills
• Coordination - Adjusting actions in relation to others' actions.
• Instructing - Teaching others how to do something.
• Negotiation - Bringing others together and trying to reconcile differences.
• Persuasion - Persuading others to change their minds or behavior.
• Service Orientation - Actively looking for ways to help people.
• Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.
• Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
•Proficient in basic computer software and can quickly learn to use new programs
•Shows ability to quickly finish very detailed work
•High school diploma or GED required
•Enjoys talking with customers and can communicate through verbal and written channels
