Job Title: Administrative Assistant I Job Specialty: Administrative Support Job Duration: 13 weeks Shift: Monday-Friday, 8am - 4pm Guaranteed Hours: 40 hours per week Experience: 2-3 years of administrative or medical office experience required License: Not specified Certifications: Not specified Must-Have: - Proficiency in MS Office Suite (Intermediate level)- Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelor's Degree preferred)- Strong communication skills in English (Read, Write, Speak) Job Description: - Provide administrative support services for one or more individuals, a department, or a division.- Assist supervisor in routine personnel, budget, and other operational details.- Act as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages, and instructions.- Assist with budget preparation and monitor and maintain records of expenses for variance reporting.- Coordinate planning and logistics for meetings, office activities, forums, and conferences.- Review and revise brochures, announcements, or other informational items regarding program and/or departmental operations.- Draft, edit, and format materials such as flyers, leaflets, and letters.- Prepare minutes of meetings, agendas, correspondence, statistical reports, tables, and other documents, and transcribe dictation as needed.- Prepare and follow up on purchase orders, change orders, check requests, and petty cash vouchers.- Process and follow up on tuition and other forms of reimbursement for assigned staff.- Make travel arrangements and accommodations; prepare travel reimbursements and expense reports.- Screen and prioritize all incoming mail, responding to it as appropriate or distributing it to the appropriate individual(s).- Screen telephone calls, answer routine inquiries, or refer callers to the appropriate individual for response.- Maintain employee and/or patient files as needed.- Assist in processing payroll and/or maintaining the PTO system for the department.- Track expiration dates of staff's professional licensure and notify staff of upcoming license expirations to prevent suspension.- Perform other related duties as assigned.