Administrative Assistant

United States, California, Newport Beach
Sep 07, 2024
Position:

Administrative Assistant

Location:

Newport Beach, CA

Duration:

3 months (Potential for Extension)

Working Hours:

Monday - Friday 8 am to 5 pm

Prescreening Questions:

Can you define your experience providing administrative support to a corporate team?
Elaborate your expertise working on CRM tool?

Job Description:
The purpose of this position is to provide business operations administrative support to a corporate real estate brokerage team.
Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports.
Establishes and maintains record keeping and filing systems.
Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements and may arrange meetings and conferences for an assigned work group.
May perform administrative duties specific to department such as conducting research, updating databases, and preparing collateral materials for mass mailings.
Completes expense reports and handles reconciliation of receipts for a designated work group.
Responsible for opening, sorting, prioritizing and distributing inbound mail.
Coordinates services for outbound mail. Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures.

Years of Experience needed:
2+ Years of administrative experience is required

Level of Education:
H.S Diploma

Systems/Software proficiencies:
Intermediate Microsoft Skills
CRM experience would be preferred

Top Nice to have Skills:
Real Estate experience is highly preferred

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