Administrative Assistant

Summary

The Administrative Assistant position is located in the District Clerk's Office.
The Administrative Assistant performs clerical and administrative support services for the District Court Executive/Clerk of Court and the Chief Deputy Clerk in the Phoenix Divisional Office.


This job is open to The public

U.S.
Citizens, Nationals or those who owe allegiance to the U.S. Clarification from the agency

NOTE: Applications are ONLY accepted on the District of Arizonas employment website.For information and details regarding this position and to apply, visit our website at https://www.governmentjobs.com/careers/azduscourts/jobs/4695009/administrative-assistant

Duties REPRESENTATIVE DUTIES
*Coordinates conferences and meetings, including arranging for meeting space, transportation, meals, security, etc.
Assists in the preparation of the agenda.


*Prepares frequent confidential or highly complex communication for the DCE/Clerk of Court.


*Maintains the DCE/Clerk of Court's calendar, arranges meetings or other events, including notification to participants and logistical coordination.
Arranges travel and lodging and prepares travel payment vouchers in accordance with existing policies and regulations.


*Coordinates judicial investiture ceremonies and other official events in the Phoenix division.

*Coordinates all visiting judge activities including scheduling, courtroom assignment, etc.


*Receives, screens, and refers telephone calls and personal visitors.
Receives, screens, and routes mail to appropriate persons or offices.
Answers routine inquiries while aiding the public and maintaining the confidentiality of sensitive matters.
Responds to inquiries from judges and their staff, other court support units, other courts, members of the bar, and the media.


* Prepares documents, correspondence, and reports.Assists with administrative functions of the office.


*Maintains and updates the Clerk's Office website.


*Updates the Phoenix division's Occupant Emergency Plan (OEP)and Continuity of Operations Plan (COOP).


*Develops standard office procedures.


*Works closely with all court unit executives in the District of Arizona.


*Coordinates all general activities in the immediate office.
Serves as liaison to the General Service Administration building manager's office for physical needs of the office.


*Coordinates court reporter and interpreter scheduling and assignments as necessary.


*Communicates daily with the judges of this Court.


*Participates in special projects related to administrative service functions.


*Performs other duties as assigned.


Requirements Conditions of Employment BACKGROUND INVESTIGATION OR CLEARANCE SPECIAL REQUIREMENTS:

DRUG TESTING

Qualifications MINIMUM QUALIFICATIONS

Applicants must be a high school graduate or equivalent and possess two years of general experience.
Applicants must also possess at least one year of specialized experience at the CL 25 or equivalent.


General experience is defined as progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position.


Specialized experience is defined as progressively responsible clerical or administrative experience that provided knowledge of the rules, regulations, procedures involving use of automated case management systems resources systems use of specialized terminology, and demonstrated ability to apply a body of rules, regulations, directives, or laws.
Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters of personnel/payroll operations.


TECHNICAL QUALIFICATIONS: PREFERRED QUALIFICATIONS
Preference given to applicants with a bachelor's degree.
A successful applicant should be highly organized and possess good judgment, initiative, and maintain a professional appearance and demeanor.
Time management skills, accuracy, and attention to detail are exceptionally important.
Must be able to balance the demands of varying workload responsibilities and deadlines.

Familiarity with Adobe and Microsoft Office Suite such as Word and Excel.
Familiarity with Microsoft Outlook is helpful.


Education EDUCATION:

High school diploma or equivalent.


Additional information

This job is being filled by an alternative hiring process and is not in the competitive civil service.
Benefits

A career with the U.S. government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Opens in a new windowLearn more about federal benefits.


You may participate in the Federal Employees Health Benefits program, with costs shared with your employer.
More info: http://www.usajobs.gov/jobextrainfo.asp#FEHB.


Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.


You will be evaluated based upon the question responses you provide during a structured interview.
In responding to structured interview questions you should be sure to cite specific examples of experience, explain exactly what you did, and the outcome.
Benefits

A career with the U.S. government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Opens in a new windowLearn more about federal benefits.


You may participate in the Federal Employees Health Benefits program, with costs shared with your employer.
More info: http://www.usajobs.gov/jobextrainfo.asp#FEHB.


Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific benefits offered.
Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits.
Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.
You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.


Applicants must submit the following:
*Cover letter that supports your work experience as it relates to the position.


*Resume that includes complete work and salary history, and education.


*Your two most recent performance evaluations (preferred) OR two letters of recommendation if evaluations are not available.


Attachments should be submitted only as Microsoft Word or Adobe Acrobat (PDF) documents.
Other formats are not acceptable.


Applications will be considered complete when the online application and all required attachments (in proper format) are received by the Human Resources Division.
Applications and/or attachments received after the closing date may not be considered.


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.


Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply

For information and details regarding this position and to apply, visit the District of Arizona employment website athttps://www.governmentjobs.com/careers/azduscourts/jobs/4695009/administrative-assistant to submit an online application, including the items listed above.


Agency contact information

District of Arizona Human Resources

Phone

6023227110

Email

******

Address

District of Arizona

401 W. Washington St.

Phoenix , Arizona 85003

US

Next steps Preference given to applications received by November 5, 2024.After we receive application packages (including all required documents) to the District of Arizona employment website at https://www.governmentjobs.com/careers/azduscourts/jobs/4695009/administrative-assistant, applications will be reviewed to ensure qualification and eligibility requirements are met.
After the review is complete, applications will be referred to the hiring manager who will determine who may be contacted for an interview.
Fair and Transparent

The Federal hiring process is set up to be fair and transparent.
Please read the following guidance.


Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probationary period Privacy Act Reasonable accommodation policy Selective Service Signature and false statements Social security number request Required Documents

Applicants must submit the following:
*Cover letter that supports your work experience as it relates to the position.


*Resume that includes complete work and salary history, and education.


*Your two most recent performance evaluations (preferred) OR two letters of recommendation if evaluations are not available.


Attachments should be submitted only as Microsoft Word or Adobe Acrobat (PDF) documents.
Other formats are not acceptable.


Applications will be considered complete when the online application and all required attachments (in proper format) are received by the Human Resources Division.
Applications and/or attachments received after the closing date may not be considered.


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.


Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.


How to Apply

For information and details regarding this position and to apply, visit the District of Arizona employment website athttps://www.governmentjobs.com/careers/azduscourts/jobs/4695009/administrative-assistant to submit an online application, including the items listed above.


Agency contact information

District of Arizona Human Resources

Phone

6023227110

Email

******

Address

District of Arizona

401 W. Washington St.

Phoenix , Arizona 85003

US

Next steps Preference given to applications received by November 5, 2024.After we receive application packages (including all required documents) to the District of Arizona employment website at https://www.governmentjobs.com/careers/azduscourts/jobs/4695009/administrative-assistant, applications will be reviewed to ensure qualification and eligibility requirements are met.
After the review is complete, applications will be referred to the hiring manager who will determine who may be contacted for an interview.


Fair & Transparent

The Federal hiring process is set up to be fair and transparent.
Please read the following guidance.
Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probationary period Privacy Act Reasonable accommodation policy Selective Service Signature and false statements Social security number request