Administrative Assistant

Job Description:

The duties of the Administrative Assistants to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.


Key Accountabilities:

Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.


Providing real-time scheduling support by booking appointments and preventing conflicts.


Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.


Screening phone calls and routing callers to the appropriate party.


Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.


Greet and assist visitors.


Maintain polite and professional communication via phone, e-mail, and mail.


Anticipate the needs of others in order to ensure their seamless and positive experience.


Skills & Experience:

Degree in related field, High School Diploma with strong admin expertise.


Prior 3-5 years' experience in administrative experience, supporting 2 Sr VPs.


Excellent computer skills, especially typing.


Expertise in Zoom and MS teams, calendar management, MS Office Suite, travel management.


Attention to detail.


Multilingual may be preferred or required.


Desire to be proactive and create a positive experience for others.


Education: High School