Full job description Job Summary : To assist in facilitating the overall business, program, and volunteer ministries of the church and church communications. To support the Pastor by performing administrative tasks.
Skills: Excellent written and verbal communication skills. Must maintain confidentiality. Ability to work autonomously and possess good organizational and time management skills. Exudes a quiet confidence even when pressed or under pressure. Working knowledge of Microsoft Windows, Microsoft Office Suite, including Word and Excel. General understanding of Internet technology and applications, including social media and MailChimp Email Marketing, and other cloud-based software. Ability to occasionally lift and carry up to 25 pounds. Specific Responsibilities: Greet and respond to guests, members, vendors, and all who enter the church office and Parish House during business hours. Manage communications through the church office, including telephone calls, email and other electronic methods, and ground mail. Screen calls and other incoming communication for the Pastor. Deal with matters immediately and directly that don't require the Pastor's attention and route communications to proper staff member or layperson as necessary. Send thank you notes and acknowledgements related to memorial contributions and other correspondence and mailings as needed. Maintain the master church calendar, as well as the public calendar. Keep track of all church events and all use of church facilities. Work with Property Committee to assure one-time use rental forms and related paperwork are completed and track usage fees to ensure prompt payment. Manage all aspects of preparing and printing bulletins for worship, including weddings, funerals, and memorial services. Order bulletins for special services as needed. Maintain church membership databases and work with lay leaders to coordinate reporting of related data to United Church of Christ annually. Required to keep track of members, contact and other important information for mailings, coordination of church activities, and periodic reporting to Church Council and other entities. Training will be provided on the specifics of our database. In consultation with the Public Relations Committee, maintain vital mass communication with members and friends to encourage and facilitate engagement as a congregational community and a form of outreach to non-members. Regularly assess the effectiveness of the existing communication vehicles and modify strategy as changes suggest. The vehicles currently include the monthly email newsletter, website, and social media presence. Publishing involves collecting input, writing or editing content, formatting, printing, collating and distribute via electronic and/or print media. Provide ground mail as needed to all members and friends without electronic access. Work in conjunction with laypersons who lead committees or events to promote and provide administrative support. Assist with communication and coordination of schedules as needed. Responsible for publishing the Annual Report of the Church. Order and maintain reasonable inventory of all office, worship, and other program supplies as needed or requested by staff or laypersons. Oversee computers and office equipment to assure they are in working order. Troubleshoot and contract for service as needed. Make purchase recommendations to the Trustees as needed. Maintain filing system of all church records and ensure that all filing is done in a timely manner. Responsible for picking up and delivering mail to and from the mailbox. Schedule appointments for the Pastor as needed. Assist the Pastor with other special projects as requested. Other Expectations: The South Britain Congregational Church is an Open and Affirming congregation of the United Church of Christ. We celebrate the uniqueness of each of God's children, extending the extravagant welcome of God to all people regardless of their race, ancestry, ethnicity, gender identity, gender expression, physical or mental capacity, marital status, immigration status, faith, sexual orientation, political affiliation, age, culture, or economic reality. It is expected that the Church Administrative Assistant supports the mission and ministry of the church, including our extravagant welcome of all of God's people. As a Christian church, the Administrative Assistant is expected to strive to live according to the love of God and Jesus. Keep confidences shared. It is expected that the Church Administrative Assistant is above gossip and judgement and will seek advice if there is not clarity.
Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and interest in the position to . Job Type: Part-time
Pay: $17.00 - $19.00 per hour
Expected hours: 20 per week
Benefits:
Paid time off Schedule:
4 hour shift People with a criminal record are encouraged to apply
Experience:
Administrative Assistant: 3 years (Required) Ability to Commute:
Southbury, CT 06488 (Required) Work Location: In person
