The Administrative Assistant - Palisades Village will be an integral part of the operational management team, providing support to the Property Manager. The position is responsible for assisting with the daily operations of the iconic property with specific focus on guest experience, tenant relations, budgeting and expense control, property events and office administrative tasks. The nature of the role requires availability during the core business hours of Monday through Friday from 9:00am-6:00pm and flexibility to work weekends and holidays as needed.
\n ESSENTIAL FUNCTIONSAdministrative Responsibilities:Provide general administrative duties; electronic filing, data entry, reporting, order office supplies/furniture and create name badgesAssist with shipping and receiving mail/packagesAssist with general maintenance of kitchen and other common areasPrepare and submit expense reports for the General Manager and Retail ManagerManage and maintain service contract logs to track projectsManage all purchase orders and check requestsManagement of the general property email; respond to guest inquires and feedback within 48 hoursManage and maintain UpKeep, the work order systemPrepare and send impound and reconciliation letters annuallyProvide back-up receptionist support when needed Tenant Relations:Coordinate and organize regular tenant meetingsPrepare tenant communications and memosTrack and assist with any lease compliance related issuesResponsible for organizing and maintaining all storage lease agreements with the store and cart tenants Property Marketing:Regularly meet with retail tenants to discuss sales, identify trends, communicate events and promotions, and discuss upcoming initiativesOversee and ensure compliance with marketing events and monitor participant sign-inOrder and manage inventory for special events MINIMUM REQUIRED QUALIFICATIONSPersonable and professional with a positive attitudeAbility to maintain a high level of confidentialityStrong attention to detailExcellent judgement and decision making skillsExceptional communication skills (written + verbal)Excellent computer skills (Word, PowerPoint, Excel)Proven problem solving and interpersonal skillsPossess the ability and skill to motivate othersExperience in a hospitality field such as hotels, retail or restaurant is highly preferredAble to cope with shifting priorities difficult situations and deadlinesAble to remain calm when assisting callers and guests who may be under pressure or temperamental Education:
College Degree preferredHigh School Diploma required
\n$24 - $25 an hour
\nCaruso is an equal opportunity employer. We celebrate a diverse and inclusive workforce that reflects the communities we serve. We believe that diversity of thought, background, and experience makes us stronger and more innovative. We do not discriminate against any employee or applicant for employment and comply with all applicable laws providing equal employment opportunities. We foster a workplace where everyone feels welcome, respected, and valued. We are committed to creating a workplace where everyone can thrive.