Company Description: At Roger Williams University, students are prepared to be thinkers anddoers ready to solve challenging problems with innovative solutions. RWU offers 50 majors and robust offerings of graduate and professionalprograms across eight schools of study including Rhode Island's only law school, with campuses on the coast of Bristol and in the heart ofProvidence, R.I. With small classrooms and a focus on undergraduate and graduate research and community engagement, a Roger Williamseducation blends the strength of liberal arts and professional studies, providing all students with the depth and breadth ofinterdisciplinary thinking and well-rounded knowledge necessary to succeed in our interconnected, global world. RWU is committed tostrengthening society through engaged scholarship so that students graduate with the ability to think critically and apply the practicalskills that today's employers demand.
Roger Williams University seeks to recruit and support a broadly diverse community of facultyand staff. We value diversity, equity and inclusion and respect for all races, genders, identities, and abilities. RWU is committed tocreating a thriving community that encourages lifelong learning, professional development, and academic innovation.
To learn moreabout Roger Williams University's commitment and support of diversity and inclusion, please visit .
Job Description: TheAdministrative Assistant shall provide principal administrative, professional, and clerical support of a complex and sensitive confidentialnature in furtherance of the effective administrative functions of the AVP/Dean of Students and the Department of Residence Life andHousing.
Essential Functions/Characteristics Acts as the primary point of contact and triage for thedepartment handling sensitive, complex and highly confidential matters affecting students and their families.
Interacts daily in aprofessional and courteous manner with other members of the RWU community (faculty, staff, students and parents), answer general questionsfor students and parents, or makes appropriate referrals after gathering and assessing information provided. Utilize significant humanrelations and problem solving skills, often of a sensitive and confidential nature.
Provide secretarial and administrative support tothe entire Department of Residence Life and Housing professional staff.
Advertise, interview, hire, complete payroll paperwork,monitor and sign-off on hours. Oversee work-study students by conducting training, distributing assignments, ensuring the meeting ofassigned deadlines, implementing discipline and/or termination.
Research and reserve travel arrangements approved for staff to attendprofessional development conferences. Prepares travel expense reports and submits for reimbursement.
Coordinate and preparePurchase Order and check requests for payment to various vendors and Petty Cash requisitions. Keep accurate records of all moniesspent by the department and reconcile them to four departmental P-Card statements. Work with AVP and Directors to allocate charges toappropriate budget lines.
Track the route of business contracts to appropriate University officials for review and approvalsignatures.
Organizes and maintain files, inventory orders needed in relationship with vendors, and equipment in a neat and orderlymanner.
Arrange and assist at events within the Division of Student Life and in Residence Life and Housing, occasionally duringevenings and weekends throughout the year. Assist staff in preparation and delivery of programs and events.
Maintain the calendar forthe department staff.
Keep minutes of meetings as needed.
Additional Functions Serve as primarygate keeper to professional staff in a high volume office, often necessitating listening skills and making referrals.
Serve aschannel of communication between students and parents and the department, as well as internal/external contacts: All University faculty,staff, students, parents and vendors.
Conduct Internet research for benchmarking data including, but not limited to organizationalstructures, or other related information at other colleges/universities.
Oversee the distribution of incoming and outgoing mail.
Ensure office equipment is in working order and coordinate/schedule repairs.
This is a full-time (35 hours) PSSA Level3 Clerical Union position.
Requirements: An Associate's degree, or at the University's discretion anequivalent combination of education and work related experience may be substituted.
Demonstrable computing skills and efficiencyutilizing complex computing applications on the systems and programs of University's choice, currently by way of example,
Proficiencyin Microsoft Office Suite (Outlook, Excel, Word, & PowerPoint), Internet research, Ellucian (navigational knowledge of student informationColleague screens), Basic Accounting used in General Ledger (debits/credits related to budgets, purchasing and invoice payment).
WebPage editing experience a plus!
A minimum of 3 to 5 years recent experience as an administrative assistant is required, preferably inhigher education environment.
Preferred Qualifications Bachelor's degree.
At theUniversity's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate, to the satisfactionof the University, an equivalent combination of education and experience specifically preparing the candidate for success in theposition. Additional Information: Roger Williams University is an affirmative action/equalopportunity employer and committed to a diverse workforce. All applicants will receive consideration for employment without regard to race,color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any otherbasis protected by applicable state and federal law. For information on our Non-discrimination policy, visit here. RWUprohibits all forms of discrimination on the basis of sex in its education programs and activities and is required by Title IX of theEducation Amendments of 1972 (Title IX) and its implementing regulations not to discriminate in such a manner. Complaints of Title IX sexualharassment should be reported to the Title IX Coordinator at the contact information listed below. Details regarding the formal complaintprocess can be found here: Title IX Sexual Harassment Policy and Procedures. All complaints of sexual harassment will be taken seriously andresponded to promptly. TITLE IX COORDINATOR : Dr. Jen Stanley, 1 Old Ferry Road, Bristol, RI 02809 / Phone Number: (401)254-3123 /Email Address: ApplicationInstructions: Please attach a resume, cover letter, and list of three (3) professional references. In your cover letter/letter ofinterest, in addition to listing how your qualifications meet the requirements of the position, please include information about how youwould be able to contribute to RWU's diversity, inclusivity, and equity goals.
