Administrative Assistant - Maintenance (Temporary)

Administrative Assistant - Maintenance (Temporary)
Nashville, TN
Temporary: Est.
10/28/24 - 4/30/2024 (Training plus Maternity Leave Coverage)
Preferred Shift: 6:30 am - 3:30 pm
Able to accommodate: 7:00 am - 4:00 pm
$25/hr.

Job Summary: The Administrative Assistant (Maintenance) performs administrative support duties to ensure efficient operations of the Maintenance, Environmental, and Safety departments.
Other responsibilities include supporting multiple department leaders with a variety of tasks related to organization and communication.
Performs related duties as required.


Essential Job Responsibilities: Coordinates activities within department providing direct support for director or above.
Answers and directs phone calls in a professional manner.
Greets and directs visitors, answers inquiries, and creates a welcoming environment.
Receives, sorts, and distributes mail.
Organizes and schedules meetings and appointments.
Produces and distributes correspondence memos, letters, faxes, and forms.
Prepares staff reports and participates in staff meetings.
Handles sensitive information in a confidential manner.
Orders and maintains office supplies for department.
Organizes and books travel arrangements.
Receives invoices, reviews for accuracy, and submits for payment.
Assists in preparing presentations and materials.
Maintains on-time regular attendance.
Performs other duties as assigned.
Qualifications: High School Diploma 2-4 years administrative, clerical, or office management experience