About the Position: A private investment firm located in Midtown Manhattan is seeking an office manager / administrative assistant to support its team.
The assistant will perform a variety of administrative functions requiring exceptional attention to detail, sound judgement and the ability to handle confidential information with discretion.
The successful candidate will possess a strong initiative, commitment to delivering the highest quality work product, and the energy and flexibility to succeed in a fast-paced, deadline-driven organization.
This individual will need to work well in a team environment and represent the Partners, and Firm, with the utmost professionalism.
This position will entail office management, administrative functions, and some personal assistant tasks.
Responsibilities: · Receptionist duties, including registering and greeting guests, booking conference rooms, and managing incoming calls and mail
· Tracking inventory and ordering office supplies
· Overseeing floor operations, including vendor management and caring to tenant issues
· Scanning and filing of receipts and documents
· Creating, organizing and maintaining physical and digital document folders
· Maintaining Excel schedules related to operations and office management
· Assist with printing and binding presentation materials
· Assist with tracking expenses and creating expense reports
· Assist with calendar management and scheduling
· Updating and creating new contacts in Outlook
· Ordering business gifts, flowers, baby gifts, personal shopping as assigned by Managing Partners
Qualifications · 3-5 years' experience in a top-level, high-pressure, deadline-oriented executive environment
· Advanced knowledge of MS Office
· Excellent organizational skills, detail-oriented and with the proven ability to prioritize a heavy workload