Job Description
Insight Global is seeking an Administrative Assistant for a 3-month contract to cover and employee on leave. A large focus of this position will be on coordination and oversight of administrative projects for the organization. This position is a key culture carrier, creating a trustworthy source of support for our executives and their assistants. Specific duties of this role, include:
Administrative Projects: Work with C-level executives and their assistants on administrative projects and assignments, developing timelines and ensuring tasks are met. Some examples include (but are not limited to) preparing corporate decks & materials, documenting policies and processes, researching and onboarding external vendors, etc.
Coordination of departmental summits, events, and client dinners. Serve as an internal resource to summit organizers and executive assistants in preparations for meetings summits and events.
Backup Coverage & Assistance: serve as a back- up coverage to executive assistants and office managers during breaks and absences.
Heavy scheduling and calendar management
Organize and manage domestic travel arrangements
Process detailed expense reports on monthly basis
Assist with task follow-up and meeting note taking by request.
Assist with other general administrative support duties as assigned.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ******** .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Skills and Requirements
5+ years of administrative support experience
Experience with executive calendaring and scheduling meetings
Proficiency with Microsoft Office: Outlook, Word, Excel, PowerPoint
High levels of initiative, organization, and reliability
Must be comfortable working onsite in the San Francisco office 5 days/week Office Management experience null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to ******** .
