Salary : $34,340.80 - $51,521.60 Annually
Location : Miami Gardens, FL
Job Type: Full-time
Job Number: 10878
Department: Police
Opening Date: 06/12/2024
Closing Date: 10/31/2024 7:00 PM Eastern
General Description
This position performs routine to moderate clerical work in support of efficient and effective Department operations; provides professional, courteous customer service at all times; and performs related duties as assigned.
This is a non-sworn, full-time, non-exempt employee under general direction of the Assistant Chief of Police or designee.
Essential Job Functions
This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities.
Incumbent(s) may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate personnel; takes messages as needed.
Greets office visitors; directs visitors to appropriate office and/or provides information and assistance as requested.
Provides a variety of information to the public regarding Department procedures, policies and methods.
Receives and responds to inquiries and requests for assistance from other City Departments, agencies, organizations, professionals and the public.
Review and correct all administrative documents to include evaluations, PAR, DAR, and other related documents.
Drafts and composes a variety of correspondence, notifications, forms, meeting minutes, and related documents in order to communicate information to staff, council members and/or the public.
Processes and proofreads a wide variety of reports, letters, and memoranda; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities.
Assists in entering, preparing and processing Department records.
Processes incoming and outgoing daily mail.
Schedules or confirms attendance of staff or others at a variety of meetings; makes travel arrangements for senior executives.
Complete and assist in payroll related activities; track and input payroll and leave records and performance evaluations.
Maintains detailed and accurate records; provides, creates and submits reports as required.
Maintains and updates a variety of databases and spreadsheets in order to facilitate information recording, storage and retrieval.
Orders supplies.
Tracks expenditures on accounts, reconciles accounts and receipts; balances and processes purchase requisitions and invoice audits.
Serve on various committees as assigned.
Performs other related work as required.
Minimum Qualifications Knowledge, Skills and Abilities: Knowledge of procedures for operating various office equipment, including personal computers.
Knowledge of standard formats used for a variety of letters, memos, and related documents.
Knowledge of English spelling and grammar.
Ability to operate a personal computer to prepare a variety of correspondence using a variety of software/applications.
Ability to compose letters, memos, and related documents covering a variety of routine work related topics.
Ability to operate a variety of standard office equipment.
Ability to sort/file alphabetically, chronologically, and numerically.
Ability to keyboard.
Ability to prioritize work activities.
Ability to establish and maintain effective working relationships with co-workers, other departments, council members and the public in a manner conducive to full performance and high morale.
Ability to work effectively with confrontational persons both in person and by telephone.
Ability to communicate effectively both orally and in writing and understand and follow oral and written instructions.
Ability to work some nights as needed.
Education & Experience Requirements: Requires a high school diploma or equivalent; two (2) years of administrative/secretarial experience.
Experience working in municipal government preferred.
Must possess and maintain a valid Florida driver license throughout employment.
Applicants qualifying for employment will be subject to a polygraph examination and an extensive background screening.
Supplemental Information
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear.
The employee is frequently required to walk; use hands and fingers to handle or operate objects, tools, or controls; and reach with hands and arms.
The noise level in the work environment is moderately quiet.
Work is performed in an office setting within a controlled environment.
Benefits are available to FULL-TIME employees only.
The City of Miami Gardens offers a comprehensive benefits package, including 176 hours of Personal Time Off (PTO) in lieu of vacation and sick time and 12 paid holidays (11 holidays and 1 floating holiday).
The City participates in the retirement plan administered by the Florida Retirement System (FRS), which requires a mandatory 3% contribution.
Additional voluntary benefits (fully paid by the employee, but payroll deductible): dental insurance, vision insurance, flexible spending account, 457 Deferred Compensation plan, Roth IRA, additional life insurance, short-term and long-term disability insurance, supplemental insurance plans, legal and identity theft coverage.
01
Which best describes your level of education?
High School Diploma or GED Some College Minimum of 60 College Credits or more Associate's Degree Bachelor's Degree Master's Degree or Higher
02
How many years of administrative or secretarial experience do you have?
No Experience Less than 2 years experience 2 years to less than 3 years 3 years to less than 4 years 4 years to less than 5 years 5 years or more
03
Applicants qualifying for employment will be subject to a polygraph examination and an extensive background screening.
Yes, I will take a polygraph examination No, I will NOT take a polygraph examination
04
Do you currently possess a valid State of Florida Driver's License?
Yes No
Required Question