Administrative Assistant/Receptionist

APN Consulting has an immediate need for a direct client requirement:
Title: Administrative Assistant/Receptionist
Duration: 3-6 months with option to hire
Location: Goleta, CA ( 7402 Hollister Avenue
Goleta , CA 93117)
Office M-F

We are looking for an Administrative Assistant/Receptionist who will aid in organizing and coordinating administrative procedures for their location
This role is designed to create and maintain a safe and pleasant work environment while ensuring high levels of organizational effectiveness and communication are met
You will assist in the smooth running of the office and help to improve company procedures and the day-to-day operations.

WHAT YOU WILL DO: Staff main reception desk during normal business hours, fielding incoming calls and visitors

Respond to calls and emails; handle distribution of mail including FedEx/UPS shipping and receiving, in a timely and efficient manner

Greet guests and visitors with professional demeanor and provide general support

Maintain office services by organizing office operations and procedures; reviewing and approving supply requisitions and processing for payment as directed

Serve as central coordinator for site visit scheduling and logistics in cooperation with various functional areas

Schedule conference space for large scale meetings or guests, IT and AV equipment, travel arrangements, meals and appointments

Order various items and equipment as needed within budget

Coordinate with building contractors and Facilities for necessary maintenance and repairs

Act as a liaison with facility management vendors, including cleaning, catering and security services

Facilitate with in-house or off-site activities such as parties, celebrations, employee engagement events, conferences, and community outreach

Partner with Ops leadership to update and maintain office policies as necessary

Monitor and report safety or security concerns

Aid in coordinating and drafting communications

Maintain cost containment and processes approval of relevant invoices to Accounts Payable

Monitor all building entry and identification within compliance with established guidelines including control of visitor passes and logs

WHAT YOU SHOULD POSSESS: High School Diploma/Equivalent is required

B.A
or B.S
is preferred

3+ years in administrative support or office management

Proven experience as an office manager, front office manager, receptionist or administrative assistant

Proficiency in MS Office (MS Word, Excel, PowerPoint, and Outlook, in particular)