**Job Title:** Administrative Assistant - Remote Work
**Company:** HD Supply Holdings
**Location:** Jacksonville, Florida, US
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience Required:** 4
**Job Description:**
HD Supply Holdings is seeking a dedicated and self-motivated Administrative Assistant to join our remote team. This part-time position is ideal for an independent and reliable professional who thrives in a fast-paced environment. You will play a key role in supporting the operations of our office and helping to maintain the efficient functioning of our team.
**Key Responsibilities:**
1. **Administrative Support:**
- Provide comprehensive administrative support to senior management and teams.
- Schedule and coordinate meetings, including room bookings and equipment arrangements.
- Draft, review, and edit a variety of documents, including reports, presentations, and correspondence.
2. **Communication Management:**
- Serve as the primary point of contact for internal and external communications.
- Respond to inquiries in a timely and efficient manner, ensuring all communications reflect the professionalism and values of HD Supply.
- Maintain and organize email correspondence and documentation, ensuring a streamlined communication flow.
3. **Time Management and Organization:**
- Prioritize tasks effectively and manage deadlines to ensure timely completion of all assignments.
- Maintain an organized filing system for electronic and physical documents for easy retrieval and reference.
- Assist in managing calendars, including scheduling appointments, reminders, and follow-ups.
4. **Data Management:**
- Input, update, and maintain data in various databases and spreadsheets.
- Compile and analyze reports as needed, ensuring accuracy and timeliness.
- Support the preparation of budgets, invoices, and expense reports as necessary.
5. **Project Coordination:**
- Assist with various projects, ensuring that deadlines are met and deliverables are fulfilled.
- Collaborate with team members on special projects, providing administrative support and logistical coordination.
- Prepare and maintain project documentation to track progress and outcomes.
6. **Resource Management:**
- Order and manage office supplies to ensure that necessary resources are available.
- Assist with travel arrangements, including booking flights, accommodations, and preparing itineraries for team members.
7. **Team Collaboration:**
- Foster a collaborative virtual work environment by actively engaging with colleagues.
- Build strong professional relationships, treating colleagues like an extended family, and contributing to a positive team culture.
**Requirements:**
- **Experience:** Minimum of 4 years of administrative experience in a professional setting.
- **Education:** High school diploma required; additional education or certification in administration or related fields is a plus.
- **Technical Skills:** Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with online collaboration tools (e.g., Zoom, Slack, Trello).
- **Personality Traits:**
- Independent: Ability to work autonomously with minimal supervision.
- Reliable: Consistently delivers high-quality work on time and adheres to deadlines.
- **Soft Skills:**
- Strong communication skills, both verbal and written, with an ability to effectively engage with diverse stakeholders.
- Excellent time management and organizational skills, demonstrating an ability to prioritize workloads efficiently.
- A proactive approach to problem-solving with strong attention to detail and accuracy.
**Benefits:**
- Parental leave
- Vision insurance
- Coverage for travel and spending expenses
**Working Environment:**
At HD Supply Holdings, we strive to cultivate a supportive and inclusive work culture. We believe in building strong connections among our team members, treating colleagues like an extended family, and promoting personal and professional development.
**Application Deadline:**
Please submit your application by **September 29, 2024**.
**Equal Opportunity Statement:**
HD Supply Holdings is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on merit, qualifications, and business needs. We encourage applications from individuals of all backgrounds and experiences.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
