**This position is with Rizzetta & Company, Inc. who is an affiliate of FirstService Residential Florida, Inc.** ****
The Administrative Assistant I is responsible for assisting the District Manager with various administrative duties as they relate to the assigned Districts.
**Essential Functions**
+ Transcribe monthly meeting minutes.
+ Prepare agenda packages (accumulate contents, draft agendas, copy and collate agenda packets) for all assigned districts by set deadline.
+ Handle phone calls, emails and information requests from District homeowners, clients, vendors, and internal customers.
+ Coordinate with vendors and subcontractors on various projects while keeping District Manager apprised of the situations/changes.
+ Submit newspaper ads.
Coordinate publication dates.
Act as a liaison between Manager and newspaper vendor.
+ Maintain district files (resolutions (including updating index), minutes, contracts, policies, etc.
).
+ Manage digital district files (set up new ones, maintain existing ones).
+ Interact and assist clients and District staff with administrative needs.
+ Non-essential duties include other job-related duties as assigned.
**Education Required**
+ High School diploma or GED.
**Experience**
+ Required minimum of two (2) years office work experience.
Preferred - property management experience preferred.
Job Knowledge
+ Knowledge and application of Microsoft Word, Outlook and Excel is required.
+ Knowledge of Community Development Districts desired.
Job Skills
+ Ability to work independently in a fast-paced environment.
+ Ability to coordinate/manage multiple projects at the same time.
+ Ability to interact and communicate effectively with colleagues and clients at all professional levels.
+ Demonstrates organization, attention to detail, problem solving, creative, and independent thinking.
+ Demonstrates a commitment to the company?
?s philosophy of high quality, professionalism, and organizational culture.
**Work Environment**
Professional office environment.
**Physical Demands**
Physical demands are essentially those of sedentary work.
**EEO Statement**
Rizzetta & Company is an Equal Opportunity Employer.
Our Company does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law.
All employment is decided based on qualifications, merit, and business need.
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**Disclaimer**
This job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.
Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
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