Administrative Assistant, Sales

Administrative Assistant, Sales
Location: Irvine, CA, US, 92606
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Date: Oct 18, 2024
Company: E. & J. Gallo
Gallo Privacy Policy (https://performancemanager4.successfactors.com/doc/custom/Gallo/GalloJobApplicantPrivacyNotice_Nov23.pdf)
Why Gallo?

With a global portfolio of over 100 unique wine and spirits brands, we are the largest family-owned winery in the world.
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Our Brands.
Your Future.

This position will be based in the GALLO Sales Office located in Irvine, CA and requires working on-site with no telecommuting option.
You will be expected to live within a commutable distance.

Are you a highly organized, detail-oriented professional with a passion for supporting sales teams and driving project success?
We are seeking a dynamic Sales Administrative Assistant to join our team and contribute to the smooth operation of our sales teams.
In this role, you will be responsible for overseeing special projects, preparing and maintaining project plans, and supporting our sales force in achieving their objectives.
Your ability to manage multiple tasks, communicate effectively, and demonstrate a clear understanding of digital sales tools will be key to your success.

As a Sales Administrative Assistant, you will proactively seek continuous improvement in tools, processes, and field support resources.
You will manage all aspects of event planning and execution, support new hires during their assimilation and onboarding, and create engaging PowerPoint presentations and materials.
Your role will also involve conducting data reporting, performing data entry, and submitting progress reports.
Additionally, you will handle routine and moderately complex inquiries, organize travel and events, and maintain an efficient e-file system.

We value diversity and inclusion, and we are committed to creating a workplace where everyone feels valued and respected.
We encourage candidates from all backgrounds to apply.
Our ideal candidate exhibits intrapreneurship by thinking boldly, taking appropriate risks, and encouraging innovation.
Ownership behaviors such as setting high expectations, driving candid discussions, and holding oneself and others accountable are also essential.

Join our team and be a part of an organization that values your contributions and offers opportunities for growth and development.
If you are ready to take on a challenging and rewarding role as a Sales Administrative Assistant, we would love to hear from you.
Apply today and help us achieve our sales goals while making a positive impact on our team and customers.

To view a full job description, please click here (https://est1933.sharepoint.com/:b:/s/DocumentHandler/JobDescriptions/EWnKZGZVMrpOhGAA6bCmhO0BY9UiXEEHx8LPT5Nol_4dGA?e=AnQBgX) .

What You Will Need:
+ High School Diploma or State-issued equivalency certificate.

+ Bachelor's degree plus 1 year of business or administrative experience to include project management; OR 5 years of business/administrative experience to include project management experience reflecting increasing levels of responsibility.

+ Experience organizing, prioritizing and meeting deadlines while working on numerous on-going projects simultaneously.

+ Experienced in event coordination or management experience.

+ Skilled in reading, comprehending, interpreting and executing simple instructions, short correspondence and memos.

+ Experienced in preparing reports and writing business correspondence.

+ Well versed in Microsoft Office Suite Software.

+ Skilled in verbal and written communications.

+ Required to travel to company offices, sites, and/or meeting locations for onboarding, training, meetings, and events for development, department needs, and business delivery up to 5% of the time, with or without reasonable accommodation.
This may be in addition to travel requirements, if applicable, as listed in this job description.

+ Required to be 18 years or older.
This may be in addition to other age requirements, if applicable, as listed in this job description.

What You Will Set You Apart:
+ Bachelor's degree plus 4 years of Sales, Administrative or Project support experience reflecting increasing levels of responsibility.

+ Experience working independently and exercising confidentiality and sound judgment in making decisions.

+ Experience composing and formatting correspondence, business proposals and presentations.

+ Experience dealing with confidential information.

+ Experience coordinating travel arrangements.

+ Experience communicating and working with all levels of an organization.

Compensation:
+ Hiring salary range posted: $29.23 - $39.42 / hourly
+ Actual compensation paid within the range will be determined by factors such as the education, experience, knowledge, skills and abilities of the applicant, internal equity, and alignment with market data.

Perks & Benefits:
+ This position includes a competitive benefits package.

+ Please click here (https://est1933.sharepoint.com/:b:/r/sites/DocumentHandler/JobDescriptions/Shared%20Documents/Benefits%20Overview/Benefits%20Guide.pdf?csf=1&web=1&e=jmNpmv) to view our full list of benefits or click here to watch our video.

Gallo does not sponsor for employment based visas for this position now or in the future.

Expected to Close On: 10/28/2024
Job Posting ID: 104961
USS001
LI-PV1
Gallo's policy is to afford equal employment opportunity to all applicants and employees and not to discriminate on the basis of race, traits historically associated with race, including but not limited to, hair texture and protective hairstyles (such as braids, locks, and twists), color, national origin, ancestry, creed, religion, physical disability, mental disability, medical condition as defined by applicable state law (including cancer and predisposing genetic characteristics), genetic information, marital status, familial status, sex, gender, gender identity, gender expression, sexual orientation (actual or perceived), transgender status, sex stereotyping, pregnancy, childbirth or related medical conditions, reproductive health decision making, age, military or veteran status, domestic violence or sexual assault victim status, or any other basis protected by applicable law.
Nor will Gallo discriminate based on a perception that an individual has any of the foregoing characteristics or is associated with a person who has, or is perceived to have, any of those characteristics.

Gallo will comply with state and local laws prohibit discrimination for lawful out-of-work behavior, such as off-duty use of cannabis away from the workplace (subject to federal and state law exceptions), the existence of non-psychoactive cannabis metabolites in hair, blood, urine, or other bodily fluids as determined by a drug screening test (subject to federal and state law exceptions).

We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.
Gallo is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process.
If you need any assistance or accommodations due to a disability, please let us know at 209.341.7000.

Gallo is enrolled in the Department of Homeland Security's E-Verifying program and will use the program to verify the employment eligibility of all newly hired employees as required.

E-Verify Notice (https://performancemanager4.successfactors.com/doc/custom/Gallo/E-Verify.pdf)
Right to Work
Employee Polygraph Protection Act (https://performancemanager4.successfactors.com/doc/custom/Gallo/3-Employee_Polygraph_Protection_Act.pdf)
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