Administrative Assistant/Secretary - 2045744

Administrative Assistant - Construction

Flatbush/Brooklyn/New York

$30-$35 hourly

The Administrative/Secretary Assistant will provide comprehensive administrative and clerical support to ensure the smooth and efficient functioning of the office.
This role involves a variety of tasks including managing schedules, handling correspondence, organizing files, and coordinating meetings.
The ideal candidate will be highly organized, possess excellent communication skills, and be capable of multitasking in a fast-paced environment.

Responsibilities: Administrative Support: Perform general administrative duties including answering phones, managing emails, and maintaining office supplies.Scheduling: Coordinate and manage appointments, meetings, and conferences.
Maintain calendars and schedules for senior staff.Documentation: Prepare, format, and edit documents, reports, and presentations.
Handle confidential information with discretion.Correspondence: Draft, proofread, and distribute emails, memos, letters, and other communication materials.Filing and Records Management: Maintain electronic and paper filing systems.
Ensure documents are properly organized and easily accessible.Data Entry: Input and update data accurately in databases and spreadsheets.Customer Service: Greet and assist visitors, and provide information and support as needed.Project Assistance: Support various projects and initiatives as directed by management. Qualifications: Excellent written and verbal communication skillsStrong organizational and time management skillsAbility to multitask and prioritize tasks effectivelyAttention to detail and problem-solving skills