About the job Administrative Assistant/Shipping Coordinator
The statements below are intended to describe the general nature and level of work being performed by associates assigned to this job. This job description is not intended to be an exhaustive list of all responsibilities and skills required of associates so classified.
USALCO Plymouth Plant, LLC is within the manufacturing network of a leading provider of aluminum-based component products used in water treatment, pulp and paper manufacturing, the making of catalysts for oil refining, the housing market and other sectors. The right individual will have a can-do attitude, the ability to be part of a team while operating independently, and consistently performs to very high standards. JOB SUMMARY:
The position requires a motivated, detail oriented, and results driven team player who: Incorporates safety and quality into every decision while performing day-to-day activities Will actively seek out opportunities to continuously improve their role. Assist and reply to requests from supply chain management, transportation, accounting, sales, and human resources in a timely manner. The employee in this position will be a positive-natured, task-oriented individual. This person must be personally and professionally motivated to work constructively with team members at all levels within the company, to execute job responsibilities with a sense of urgency and to support plant and business initiatives, as well as consistently strive to increase the safety, quality, and the productivity of the site. The individual in this role must be able to work independently or with others on site to meet organizational goals. Safety, Quality, and Productivity are paramount concerns. ROLES AND RESPONSIBITIES: Ensure all Site safety rules, work guidelines/practices, and procedures are followed while performing duties. Greet and welcome visitors. Answer phone, sort mail, use and maintain computer and other office equipment as needed. Prepare paperwork for customer orders with proper Bill of Lading and Safety Data Sheets. Communicate with transportation company for coordination of freight. Compose and type correspondence, graphics, and presentations. Organize and maintain file system. File correspondence and other records to ensure compliance with all guidelines and regulations. Make/save copies of correspondence or other printed materials. Order and maintain office and other supplies for plant. Assist in maintaining raw material and finished goods inventory systems. Assist in compiling and entering data for plant manager reports. Process Bill of Lading (BOLs), email shipping documents to customers as required. Provide temporary coverage during vacations, i.e., on-call duty. Perform other duties as assigned in support of business goals and objectives. MINIMUM QUALIFICATIONS:
KNOWLEDGE AND SKILLS
Requires organizational and planning skills to effectively complete assignments Must be dependable, flexible and able to respond on short notice to satisfy requirements of customers Requires good interpersonal and communication skills The ability to clearly and succinctly communicate with others, both verbally and in written form Ability to work independently and as an intricate component of a team environment EDUCATION:
High School Diploma or GED AA degree in Business Administration or related field, preferred EXPERIENCE:
Minimum of 2-year prior experience with administrative roles Minimum of Intermediate Proficiency in Microsoft Excel, Word, SharePoint, PowerPoint, Teams Experience preferred with Stampli, Aptean Ross ESSENTIAL FUNCTIONS:
The Ability to:
Maintain confidentiality of personnel information, and company processes and strategies, Routinely sits 80 to 90% of shift Be flexible with work hours to meet demands of this position USALCO is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. As a general policy, USALCO does not offer employment visa sponsorships upon hire or in the future.
