Responsibilities : This position supports the Counseling, Human Development, and Family Sciences Department (CHDFS), serving as team lead for communications and marketing. This position provides administrative oversight, academic programming support to all undergraduate programs in the department. This position provides services in payroll processing, reconciles accounts, contract management, and processing invoices. Additionally, this position will laisse with undergraduate admissions and departmental undergraduate advisor(s) to assist with student needs and programmatic coordination for the undergraduate students in the department. This position works directly with faculty and students to assist with reporting, procurement, enrollment, and other necessary duties. Communications * Lead for all communications for the department. Coordinate with College Communications team and the University Alumni /Online Engagement team to ensure compliance with college and university policies and procedures. * In conjunction with the Department Head and Business Manager, coordinate, collate, develop, edit, disseminate all informational materials for CHDFS, including, but not limited to tracking projects, formatting, drafting, editing, and preparing content for publication - press releases, external and internal documentation, posting to websites and social media. * Responsible for department and individual program websites. Works with faculty/personnel to draft, edit, and upload web page content. Update and maintain web pages including faculty bios., department/program information, stories, etc. all within the guidelines established by the college and university for branding, accessibility, content in a timely manner. * Responsible for coordinating the creation, editing, printing of all print material such as flyers, posters, etc., to ensure compliance with university branding guidelines. * Coordinate photo/video arrangements/permissions for website, publications, promotional/recruitment needs. * Drive customers to CHDFS social media platform for supplemental information * Monitor website in Google Analytics and provide semi-annual reports on web traffic to department heads. * Represent CHDFS in outreach and recruitment events. Administrative/Financial Support * Process bi-weekly payroll and monthly leave; enter additional payment e-forms, ensuring payments adhere to University policy and sponsor guidelines when appropriate. * Process initial hires and pay funding changes. * Responsible for purchasing major/sensitive equipment and other materials using university purchase orders and procurement card. * Reserve rooms for department meetings and functions. * Supervise and assign work to work study students. * Conduct annual review of departmental facilities/space inventory, and record in IRIS. * Conduct annual equipment inventory. * Reconcile accounts and contract management * Coordinate timetable and course scheduling for department; responsible for completion of timetable spreadsheet for the department each semester providing the classes being offered, instructor, and class time. Academic Program Support * Use Internet Native Banner to give permission to students, add them to courses, and adjust their credit hours as necessary * Use Argos to create class roll reports, timetables, and enrollment reports for faculty and staff * Maintain departmental and undergraduate student e-mail listserv as primary moderator. * Assist Curriculum Review Committee, as needed, with curricular proposal submissions by working with program coordinators to compile information for all program changes to be presented at departmental meetings. * Assist in management of data and preparation of reports related to enrollment and performance in academic programs. The successful candidate will be able to work independently, but also work well in a team; multi-task and quickly prioritize multiple requests; and problem solve. The candidate must maintain a high level of customer service and professionalism and deal well with the public.
