Administrative Specialist I

Salary: $19.61 Hourly Location : Lauderhill, FL Job Type: Full Time Job Number: 2024-0806 Department: Public Works New Opening Date: 08/06/2024 Closing Date: 11/3/2024 11:59 PM Eastern Description Under general supervision, the purpose of the position is to provide moderately complex, diversified office support for an assigned department.
Employees in this classification perform routine and specialized administrative support work.
Position is responsible for document management, schedules, meeting minutes, answering inquires, and other office support duties.
Performs related work as required.
Examples of Duties Performs a variety of keyboard tasks from rough drafts, notes and oral instructions, such as forms, letters, reports, schedules, manuals, booklets, requisitions, and purchase orders.
Functions as receptionist; receives and screens calls and visitors; directs to appropriate entities; answers questions and solves problems.
Prepares agendas; attends meetings/conferences; records proceedings and prepares minutes.
Secures details of specialized information, coordinating office work and providing information regarding services and operations of the assigned department or work unit.
Accepts and processes subpoenas for sworn and non-sworn personnel.
Maintains department filing system; performs sorting, grading, verifying, filing, and/or retrieving office documentation.
Researches, compiles and assembles a variety of information to be used by others; compares data and information as directed.
Assists in the preparation and maintenance of department records; establishes new and specialized files according to prescribed methods.
Keeps appointment calendar and schedules appointments; makes travel arrangements.
Maintains supply/equipment inventory; orders material as needed; monitors budget/prepares purchase orders; maintains petty cash accounts.
Enters a variety of routine, technical, and specialized data into computer system.
Prepares, sorts, prioritizes, and distributes all incoming and outgoing mail.
Operates a variety of office equipment, such as facsimile machines, typewriters, computer terminals, copy machines.
Assists in organizing/coordinating city special events.
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification.
It is not necessarily descriptive of any one position in the class.
The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
Minimum Training and Experience High school diploma or GED; supplemented by up to one (1) year previous experience and/or training involving office administrative support; or an equivalent combination of education, training, and experience.
Ability to type 35 words per minute.
Supplemental Questions Please be sure to answer all supplemental questions thoroughly and completely.
Please note that if you do not answer all the questions in its entirety, your application may not be further considered in the hiring process.
If you have any difficulty understanding or completing the supplemental questions, please feel free to contact the Human Resources Department at 954-730-3090.
Please be advised: Proof of education level is required (copy of High School Diploma/GED or College Degree/transcript needs to be uploaded in PDF format to application).
Any required licenses and or certifications for the position you are applying for must be submitted as well.
If required documentation is not provided, the application will be incomplete and will not continue in the hiring process.
The City of Lauderhill, Florida, is an Equal Opportunity Employer.
In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et.
seq.
), the City of Lauderhill will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Veteran's Preference Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and that certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.
You may waive a postsecondary educational requirement for a position of employment (except if the position is exempt under the statute e.g., temporary employees, members of boards and commissions, positions that require an employee to be a member of the Florida Bar), for a current member of any reserve component of the United States Armed Forces or the Florida National Guard or a veteran who has been honorably discharged if the person is otherwise qualified for the position.
Applicant Screening Due to the volume of applications the City receives, every applicant meeting the minimum qualifications cannot be guaranteed an interview.
Applicants are selected for an interview based on education and work experience most closely matching the requirements of the position and may undergo additional selection and screening processes which may include an evaluation of training and experience, and written, oral and performance-based testing.
Drug and alcohol testing is conducted based upon City policy, Federal, State and Local requirements.
The City of Lauderhill is an E-Verify employer.
Marginal Functions While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.
Performs related duties as directed.
01 Do you possess a high school diploma or equivalent?
Please note, you must attach a copy to your application, or your application may be considered incomplete.
Yes No 02 Please select your highest level of education.
Please note, you must attach a copy of your transcripts/diploma/degree to your application, or it may be considered incomplete.
High School or equivalent Associate's degree Bachelor's degree Master's degree or higher None of the above apply to me 03 How many years of experience do you have in office administrative support?
I have at least one (1) year but less than two (2) years of administrative support experience I have at least two (2) years but less than three (3) years of administrative support experience I have at least three (3) years but less than four (4) years of administrative support experience I have at least four (4) years but less than five (5) years of administrative support experience I have five (5) years or more of administrative support experience I do not have any administrative support experience 04 Please use the space below to detail your administrative support experience.
Please include the name(s) of the organization(s) where you obtained the experience, your job title(s), and the dates of your employment.
"See resume" is not a valid response.
Failure to respond to this question in detail may result is disqualification of your application from consideration.
05 Do you possess the ability to type at least 35 words per minute?
Yes No 06 Do you have experience working for a municipal government organization?
Yes No 07 If you do have experience working for a municipal government organization, please list the name(s) of the municipal government organization(s) for which you worked, your job title(s), and the dates of your employment.
If you do not have experience working for a municipal government organization, please type "N/A."
08 Do you possess - or are you eligible for immediate issuance of - a valid State of Florida driver's license?
Yes No 09 Are you a resident of the City of Lauderhill?
Yes No 10 Are you requesting Veterans' Preference?
If you are requesting Veterans' Preference points, please upload a copy of your supporting documentation to the "Attachments" section by selecting '"Add supplemental attachment."
Veterans' Preference points will be awarded only if all minimum requirements as listed on the Job Posting are met and supporting documentation is submitted at the time of application.
No, I am not requesting Veterans' Preference.
Yes, I am a Disabled Veteran who served on active duty in any branch of the Armed Forces and who presently has an existing service-connected disability that is compensable under public laws administered by the Department of Veterans' Affairs (DVA), or am receiving compensation, disability retirement benefits, or pension by reason of public laws administered by the DVA and the Department of Defense (DoD).
Please upload (1) DD Form 214 and (2) documentation from DoD or DVA establishing that you have a service-connected disability.
Yes, I am the spouse of a Veteran who has a total and permanent service-connected disability; or who is missing in action, captured in line of duty by a hostile force, or detained or interned in line of duty by a foreign government or power.
Please upload (1) an Award Letter stating that the Veteran is entitled to benefits under Chapter 35 from the VA or the DoD, (2) an identification card issued by the DoD, (3) evidence of marriage to the Veteran, and (4) a statement that you are still married to the Veteran at the time of application.
Yes, I am a Wartime Veteran, who has served at least one day during that Wartime period as defined in section 1.01(14), F.S., or who has been awarded a campaign or expeditionary medal.
Active duty for training shall not be allowed for eligibility under this category.
Please upload (1) DD Form 214 confirming service during Wartime period.
Yes, I am the un-remarried widow or widower of a Veteran who died of a service-connected disability.
Please upload (1) documentation from the VA indicating the Veteran's cause of death and (2) evidence of marriage to the Veteran at the time of death.
Yes, I am the mother, father, legal guardian, or un-remarried widow or widower of a service member who died as a result of military service under combat-related conditions as verified by the DoD.
Please upload (1) documentation from the DoD showing the death of service member while on-duty status under combat-related conditions or the DVA certifying the service-connected death of the Veteran and (2) evidence of marriage or court documents establishing the Guardianship.
Yes, I am a Veteran as defined in section 1.01(14), F.S.
The term "Veteran" is defined as a person who served in the active military, naval, or air service and who was discharged or released therefrom under honorable conditions only or who later received an upgraded discharge under honorable conditions.
"Active Duty for Training" does not qualify for VP.
Please upload (1) DD Form 214.
Yes, I am a current member of any reserve component of the United States Armed Forces or The Florida National Guard.
Please upload (1) a signed memorandum from their military supervisor confirming their Active status in the Reserves or Guard.
11 On the job posting that you are applying for, the hourly rate is listed as $16.63.
Would you consider this figure pending an in-person interview and successful completion of our pre-employment requirements?
Yes No 12 The schedule for this position is 37.5 hours per week, Monday through Thursday.
Do you have any scheduling conflicts that would prevent you from working the required schedule for this position?
Yes No 13 If YES, please specify any exceptions regarding your availability to work the required schedule for this position.
If you are able to work the required schedule without any exceptions, please type "N/A."
14 The following is YES or NO question, meaning that it does not require you to specify "with" or "without."
Are you able to perform the essential functions of the position with or without a reasonable accommodation?
Yes No 15 What was it about the Administrative Specialist I position in the Finance Department at the City of Lauderhill that attracted you to apply?
16 Based on your review of the job description, what is your understanding of the essential functions of the Administrative Specialist I position?
17 Why are you considering leaving your current position?
OR (If not currently employed) Why did you leave your most recent position?
Required Question