Analyst - Space, Data & InsightsJLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Team Background
Fully dedicated on-account resource supporting Space Data Management (SDM) services:
Management and maintenance of Client's CAFM technologyQuarterly assurance reporting and resolutionAssist in compiling quarterly report dataAnalyze quarterly report data to present to LeadershipCAD support for ongoing CAFM maintenanceSpace data collection activitiesSpace data (Category/Type/Unit Code) maintenanceQuality control of project drawings into Owner's CAFM database. For new and existing buildings, SDM will provide services for:
Ongoing maintenance of as-built drawing filesPoly-line and NUM (numbering) file creationAssignment of room type designation and unit code assignmentUploading of prepared drawing files to Client's CAFM database protocolsWhat this job involves / Success behaviors
The Space Data Analyst is responsible for delivering accurate data and drawings, and occupancy reporting, within the assigned client portfolio. Using a CAFM database system, they interact with various contacts to process updates of space and people data, perform and capture audits, and participate in data governance programs. The Space Data Analyst also validates space data in dashboards and reports out on occupancy metrics including but not limited to, supply/demand, vacancy and density. The Space Data Analyst acts as a single point of contact to the account team for all database and drawing questions concerning their assigned portfolio.
Anticipate client and team needsUnderstanding of client business drivers – what they care aboutActively and effectively Communicate up and down business relationshipsDemonstrate Accountability and Ownership of resultsSpecific Role Responsibilities
Provides operational support of the Occupancy Planning team. The role serves as a single point of contact for consistency and quality control of space data processes and procedures around:
Space data collection activitiesCAD drawing requests and updatesSpace data (allocations and space types) maintenanceDrawing archivingManages corporate-wide space data management standards, reporting, and analyses. Provides a single point of contact for all space data management account issues, as well as a platform to escalate geography-specific planning issues:
Development and coordination of the delivery of a quarterly reportUnderstand the Client portfolio to drive high level space data management strategies across the portfolioEnsures consistency in delivery of services, by providing training and review of all CAD CAFM deliverablesUnderstand how to read a floor plan within a CAFM applicationKnowledge in Archibus application and how to assign space data to room recordsReview existing drawings currently published in Archibus Application and enter space data based on assumptionsProvide all deliverables in a clear, concise, and timely fashion and in accordance with the request and instructions of project managerCommunicate, within a reasonable time of discovery, any performance challenges or roadblocks to the project managerAbility to follow project processes and standards or present more efficient processes as neededIssues and presents a quarterly space data management report to include: supply and capacity information and the status of major space data management initiatives for the portfolio; monthly space allocation data:
Monthly Space Data Management project status presentationsMonthly account specific space data management meetingsAd-hoc space data analysesTraining, report format guidelines, and other job-related procedures"Best Practice" improvements to account space data management teamRequired Knowledge, Skills and Abilities 5 to 10 years work experience in occupancy or space planning for corporate clients; or interior office planning, move/project management or related Facilities function in a corporate real estate setting as a vendor or end userExpertise in operating CAFM database applications (i.e. Archibus, FMS, Manhattan, Tririga or similar)Proficient in AutoCAD for updating architectural as-built and furniture layoutsExcellent written and verbal communication skills; able to explain complex information in a straightforward mannerDemonstrated intermediate or higher proficiency in MS Excel including pivot tablesEstimated total compensation for this position: 90,000.00 – 125,000.00 USD per year
The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data. Location: Remote – Chicago, IL
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salaryPaid Time Off and Company Holidays
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