At Kpler, we are dedicated to helping our clients navigate complex markets with ease. By simplifying global trade information and providing valuable insights, we empower organisations to make informed decisions in commodities, energy, and maritime sectors. Since our founding in 2014, we have focused on delivering top-tier intelligence through user-friendly platforms. Our team of over 500 experts from 35+ countries works tirelessly to transform intricate data into actionable strategies, ensuring our clients stay ahead in a dynamic market landscape. Join us to leverage cutting-edge innovation for impactful results and experience unparalleled support on your journey to success. The Finance team is looking for a Billing analyst to oversee all Billing activities at Kpler. As part of this role, you will be reporting to the Senior Account Receivable Manager & partnering with our Sales Operations, Sales and other finance teams across all Kpler entities.
\n Key Responsibilities Pre-billing tasks:
Complete vendor forms and all relevant annex documentation, provide tax documentation when required, set up vendor profiles in Client platforms (Ariba, Coupa,…) when required,... Daily Billing tasks:
Monitor incoming sales order, process and record invoices & credit notes for all Kpler entities according to predefined parameters of invoicing;Load invoices on customer platforms when required and send invoices to clients;Follow up errors on sales orders that either need to be amended before invoicing or are blocked in our CRM tool (Sales force) with the internal sales operations team;Daily load of Generated invoices in the collection follow up file.Work closely with Collections and sales Ops team members to communicate issues with invoicing and payments; and aid in resolution if needed (dispute management) Monthly Billing tasks
Finalize all Solved Sales Orders Advise the GL and FP&A teams when billing is finalized for the current month Monthly closing: journal entry posting as per requested by GL teamSupport AR manager on monthly invoicing results versus forecast reportingSupport AR manager on Monthly disputed invoices report Ad hoc Billing tasks
Escalate accounts through proper channels to provide visibility to issues, potential risks and other problems that could potentially impact Billing activityAudit: Preparation of all AR documentation and support the GL team Support/cover other AR team members in case of absenceSupport ongoing projects You are or have ...Fluent in English 1-2 years Experience in Accounts ReceivableExperience with accounting software (Netsuite), Salesforce as a CRM is a plusExperience with MS Excel/Gsheet is a must Ability to aggregate, manipulate, and automate data
\nWe are a dynamic company dedicated to nurturing connections and innovating solutions to tackle market challenges head-on. If you thrive on customer satisfaction and turning ideas into reality, then you've found your ideal destination. Are you ready to embark on this exciting journey with us? We make things happen We act decisively and with purpose, going the extra mile. We build
together We foster relationships and develop creative solutions to address market challenges. We are here to help We are accessible and supportive to colleagues and clients with a friendly approach. Our People Pledge Don't meet every single requirement? Research shows that women and people of color are less likely than others to apply if they feel like they don't match 100% of the job requirements. Don't let the confidence gap stand in your way, we'd love to hear from you! We understand that experience comes in many different forms and are dedicated to adding new perspectives to the team. Kpler is committed to providing a fair, inclusive and diverse work-environment. We believe that different perspectives lead to better ideas, and better ideas allow us to better understand the needs and interests of our diverse, global community. We welcome people of different backgrounds, experiences, abilities and perspectives and are an equal opportunity employer. By applying, I confirm that I have read and accept the Staff Privacy Notice