Assistant Medical Records/Him Manager

Salary : $73,104.89 - $108,877.73 Annually

Location : Riverside

Job Type: Regular

Job Number: 24-13486-01-DD

Department: RUHS-Medical Center

Opening Date: 03/13/2024

Closing Date: Continuous

ABOUT THE POSITION

Riverside University Health System (RUHS) seeks an Assistant Medical Records Manager who will be assigned to the Medical Records unit, located in Riverside.
The essential duties of this position will include the following:
Assist in the organization, coordination, and direction in the Health Information Management (HIM) department, specifically in Release of Information, Chart Completion and Analysis, Chart Scanning, and Document Integrity.
Review, revise and create policies and procedures.
Develop and implement training to ensure the most efficient methods of completing tasks.
Evaluate the progress and work performance of staff.
Provide technical guidance to staff on difficult and complex situations.
Answer correspondence, insurance claims, legal requests, and chart completion functions.
Act as a liaison with other hospital departments, county departments, and/or external areas on various projects to ensure the accurate flow of information in their clinically integrated network.
Analyze and prepare a variety of detailed statistical reports.
The most competitive candidates will possess the following: A bachelor's or master's degree in HIM Prior experience working with Release of Information and Chart Analysis in an acute hospital setting with Behavioral/Mental Health records experience.
Knowledgeable of Title 22 and 42 CFR Part 482- Conditions of Participation for hospitals.
Required Certifications and Licenses: Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) A valid CA Driver License.
This position may be visiting the Medical Center or the Arlington location every other month, utilizing their own vehicle.


Schedule Option: 5/40 or 9/80, days and hours to be determined with the department.


Meet the Team!

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EXAMPLES OF ESSENTIAL DUTIES
• Assists in organizing, coordinating, and directing the activities of the Medical Records Department at RCRMC and the Department of Mental Health.

• Reviews and evaluates policies and procedures for the Medical Records Department in relation to the overall hospital goals; in coordination with the Medical Records Manager and subordinate supervisors.

• Formulates and revises policies and procedures to insure the most efficient methods of accomplishing the tasks throughout the Medical records Department, such as coding, answering correspondence, insurance claims, legal requests, and chart completion functions.

• Evaluates work performance and progress of subordinate employees; develops and implements comprehensive training programs for all personnel in Medical Records.

• Provides technical guidance to staff on the most difficult and complex work situations.

• Coordinates with other Hospital departments and supervisors, County departments and external factions to insure the accurate flow of information and to solve mutual problems; analyzes and prepares a variety of detailed statistical reports.
MINIMUM QUALIFICATIONS

OPTION I

License of Certificate: Current registration as a Registered Records Administrator with the American Health Information Management Association.


OPTION II

License/Certificate: Current accreditation as a Registered Health Information Technician with the American Health Information Management Association.


AND

Experience: Two years of experience performing health information management responsibilities equivalent to a Medical Records Technician in a medical records department of a hospital or health care agency.


OR OPTION III

License/Certificate: Evidence of enrollment in an accredited course as a Registered Health Information Technician approved by the American Health information Management Association.
Incumbents are required to complete and receive registration twelve months from the date of hire.
Failure to secure said registration will result in incumbents being terminated prior to the end of their probationary period.


Experience: Three years experience performing health information management responsibilities equivalent to a Medical Records Technician which must have included a minimum of one year of supervisory/lead position in a Medical Records Department of a hospital or health care agency.


Knowledge of: The International Classification of Diseases (current revision); Diagnostic Related Group (DRG) coding applications; the principles and techniques of supervision, staff utilization and training; principles and practices involved in medical records management; laws, rules, regulations and policies affecting medical records functions.


Ability to: Organize, coordinate, and supervise the work of subordinate staff; develop instructional material; analyze situations and recommend appropriate actions; establish and maintain effective working relationships; prepare clear and concise oral and written reports.
SUPPLEMENTAL INFORMATION Questions: For further information regarding this posting, contact the recruiter:
Angela Levinson at ******/951-955-5562

APPLICATION INFORMATION Veteran's Preference
The County has a Veterans Preference Policy applicable to new hires.
To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application.
For privacy reasons, it is recommended that you remove your social security information from the document(s).
A Human Resources Representative will review the materials and determine if you qualify for veterans' preference.
The Veterans Preference Policy, C-3 is available here:

Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA).
Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above.
For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at:

Proof of Education
If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date.
Official or unofficial transcripts will be accepted.


If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services () or Association of International Credential Evaluators, Inc. ().


Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer.
It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons.
All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.


Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting.
(A felony or misdemeanor conviction may disqualify the applicant from County employment).
A pre-employment physical examination and background check may be required.


Probationary Period
As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance.
Temporary and Per Diem employees serve at the pleasure of the agency/department head.


General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration.
Qualified candidates may be considered for future County vacancies.


Job postings may close without notice based on application volume.
Submit your complete application by the recruitment close date; no late applications are accepted.
Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants.
A description of job duties directly copied from the job classification or job posting will not be considered.


Please read and follow any special application instructions on this posting.
Click the 'Apply' link located on this page to submit your application.
For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site,

If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at ****** or toll-free 1-855-524-5627.


MEDICAL/DENTAL INSURANCE: A Flexible Benefit Credit is provided on a monthly basis as governed by the Management Resolution or applicable bargaining unit.
Vision coverage is provided through Vision Service Plan (VSP) at no cost to employee or eligible dependents.


Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits.
See the list
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).

Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions.
The employee contribution is eight (8%) percent.
Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside.
The employee contribution is seven (7%) percent.
Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013.
Effective July 1, 2023, the employee contributions are 7.25% and will increase to 7.75% effective July 1, 2024.
A new member is defined as any of the following:
A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.
A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.
A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.

CalPERS refers to all members that do not fit within the definition of a new member as "classic members".


Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.


Note:

This summary is for general information purposes only.
Additional questions regarding retirement formulas can be sent to or by calling the Benefits Information Line at (951) 955-4981,
Option 2.


If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you.
CalPERS is governed by the Public Employees' Retirement Law.
The Retirement Law is complex and subject to change.
If there's any conflict between this summary and the law, the law will prevail over this summary.

DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.


401(a) MONEY PURCHASE PLAN: County contribution of $50 per pay period towards choice between two 401(a) plan providers.


ANNUAL LEAVE (Bi-Weekly Accrual):

0 Yes No

02

Do you have current registration as a Registered Health Information Administrator with the American Health Information Management Association?
Yes No

03

Do you have current accreditation as a Registered Health Information Technician with the American Health Information Management Association?
Yes No

04

How many years of experience do you possess performing health information management responsibilities equivalent to a Medical Records Technician in a medical records department of a hospital or health care agency?
None Less than 12 months. 1 year, but less than 2 years. 2 years, but less than 3 years. 3 years, but less than 4 years. 4 years or more.

05

Do you have evidence of enrollment in an accredited course as a Registered Health Information Technician approved by the American Health Information Management Association?
(**Incumbents are required to complete and receive registration twelve months from the date of hire.
Failure to secure said registration will result in incumbents being terminated prior to the end of their probationary period.)
Yes No

06

What is the highest level of education you have from an accredited college or university in Health Information Management?
None of these I have my Associates degree I have my Bachelors degree I have my Masters degree I have my Doctorate degree

07

How many years of supervisory/lead experience do you possess performing health information management responsibilities equivalent to a Medical Records Technician in a Medical Records Department of a hospital or health care agency?
None Less than 12 months. 1 year, but less than 2 years. 2 years, but less than 3 years. 3 years or more.

08

What is your knowledge of Title 22 and 42 CFR Part 482-Conditions of Participation for hospitals?
I have not had experience, education, or training in this area. Basic, I have a basic understanding. Intermediate, I have sufficient understanding and have applied this knowledge on the job. Advanced, I have a full understanding and a great deal of applied working experience.

09

How many years of experience do you have providing specialized application support for healthcare records management systems, such as Electronic Health Records System (EPIC)?
(**include details on application/resume**) None Less than 12 months 1 year or more, but less than 2 2 years or more, but less than 3 3 years or more

10

What is your knowledge of regulatory guidelines within a hospital setting?
(**include details on application/resume**) I have not had experience, education, or training in this area. Basic, I have a basic understanding. Intermediate, I have sufficient understanding and have applied this knowledge on the job. Advanced, I have a full understanding and a great deal of applied working experience.

11

How often have you used advanced Microsoft Excel features, such as pivot tables, developing macros, and linking worksheets, etc.?
Never Once a year or more, but not every month Once a month or more, but not every week Once a week or more, but not every day Every day

12

Do you have experience using data warehouse systems to pull data for analysis?
(**include details on application/resume**) Yes No

Required Question