Our SelectLeaders' client is a full service real estate solutions firm dedicated to leading the process of achieving customer, investor, employee and community goals by creatively providing professional, results-oriented real estate solutions. Their core services include: development, project management, advisory services and acquisitions. They are seeking a results-driven individual responsible for assisting the Property Manager in the daily management duties of properties within the commercial office portfolio.
\n RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:Tenant relations; respond in a timely, effective and professional manner to all tenant communication. Respond promptly and professionally to tenant communications. Maintain and update tenant Certificates of Insurance (COIs), contact information, and building distribution lists. Ensure all tenant correspondence and notifications regarding upcoming work are timely and accurate. Manage vendor relationships, including identifying, soliciting, qualifying, and preparing contracts. Oversee janitorial vendor operations, including scheduling of janitorial services, metal, and carpet cleaning. Manage signage orders, including proofs and installations. Prepare scope of work for projects, coordinate vendor bids, and conduct bid analysis for review. Conduct regular property inspections, including vacant spaces. Perform janitorial inspections and handle all vendor-related matters. Serve as a backup for the card access system, understanding its operations for troubleshooting. Coordinate with maintenance for necessary work ahead of leasing tours, ensuring spaces are presentable. Prepare monthly accrual spreadsheets and assist with budget preparations. Track project work and update monthly meter reading spreadsheets in coordination with maintenance and accounting. Assist with accounts receivable, proactively following up on AR and supporting monthly reporting packages. Prepare building for leasing tours, ensuring cleanliness and addressing any maintenance needs. Coordinate and manage food truck schedules, including working with vendors and updating signage at buildings accordingly. Assist with preliminary preparation of monthly reports and other administrative tasks as assigned. PREFERRED QUALIFICATIONS:Bachelor's degree preferred.Experience in commercial property management (office or medical office) preferred but not required. Strong communication and customer service skills for effective interaction with tenants, vendors, and clients. Familiarity with building operations, including physical components, health & safety requirements, and construction methods. Competency in real estate accounting methods and proficiency with Microsoft Word and Excel. Excellent attention to detail, time management skills, and ability to handle multiple responsibilities. Ability to exercise judgment in the absence of supervisory personnel and flexible in response to emergency situations.
\n