Three Valleys Community Foundation (3VCF) is seeking an experienced, part-time Program Manager/Grant Administrator to develop, implement and manage a new innovative mini-grants program addressing the opioid crisis in Alameda County. This a two-year contract position and includes hybrid/flexible work week options.
Working closely with 3VCF's Chief Executive Officer/President, the ideal candidate will manage the execution of $3 million in competitive funding to nonprofits throughout Alameda County.
The ideal candidate is familiar with nonprofit and foundational grant making opportunities, and has strong project management, communication, and organizational skills.
3VCF is committed to ensuring our grantmaking, community impact work and funds/endowments serve as a conduit for the collective well-being of all.
We seek a colleague who understands the importance of these values and is committed to thoughtful philanthropy and collaborative action.
Position Summary
: The Grant Program Administrator is a 20-hours a week position, responsible for managing the development, administration, reporting and closeout of grants and other programmatic funds of the Foundation. This position will manage an Innovative Mini Grants Program, funded by Alameda County Behavioral Health Care Services to address the opioid crisis in the county.
The Grants Administrator will ensure that grant-making and related processes, documents, procedures and implementation are executed professionally, efficiently, on schedule, in compliance with all donor requirements, and in a manner consistent with best practices. Please note, this is a two- year grant funded position.
ADDITIONAL INFORMATION
Primary Job Responsibilities
: This position will serve as the primary point person for management of an Innovative Mini Grants Program, funded by Alameda County Behavioral Health Care Services (ACBH), to address the opioid crisis in Alameda County.
This grant program will be the primary responsibility of this position. Management of this grant program will include:
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Development of community Request for Proposal (RFP) and application process in alignment with ACBH's priority areas and requirements; This includes set-up of an online application system through Foundant Grant Lifecycle Management System
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Oversight of an outreach and communications plan to widely advertise the funding opportunity to organizations throughout the County; Liaise with design agency on development of outreach materials
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Support to grant applicants as needed, including virtual meetings to explain the opportunity and application process
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Review all applications for minimum qualifications, including compliance to Department of Health Care Services Allowable Expenditures guidelines
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Monitor and support grantees in achievement of deliverables and outcomes
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Development of mid-term and end of project reporting templates for grantees, review and compilation of all reports
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Prepare bi-annual reports to ACBH on the status of fund expenditures and grantees' project outcomes
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Coordinate with accounting manager on: tracking grantee expenditures, ensuring compliance with allowable expenditures, disbursing funds to grantees in line with grant agreements, and accurate invoicing to ACBH
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Serve as primary liaison with ACBH including through weekly meetings during the grant development process and at least once per month thereafter
In addition, this position will support 3VCF in other grant making priorities, such as:
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Develop Foundation grant and application processes, in conjunction with 3VCF CEO/President.
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Provide technical assistance to grantees with online application and reporting processes
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Maintain the online nonprofit database and physical grant files ensuring the accuracy and integrity of data as well as grantee relationship history
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Oversee standard terms and conditions for grant award letters and agreements
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Train Foundation staff on grants management software; ensures that protocols are executed properly; Creates and edits software templates and reports
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Maintain relationship with grants management software vendor; coordinates with Foundation's IT vendor to maintain software
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Assist with required research pertinent to grant due diligence, ongoing review, and close-out analyses
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Works with Foundation support staff and CEO/President to coordinate and maintain grant cycle calendar and site visit schedules; assists with the preparation of grant related materials for Committee and Board Meetings
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Supports the Foundation's finance and communication functions; generates requested information, data and reports from information maintained in the grants management database or other sources of information
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Other duties as assigned aligned with 3VCF's strategic plan, goals and objectives
Annual salary range for this 20 hour a week position is $45,000-$50,000 - depending on experience.
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