Job Details Job Location
0092 St. Mary Parish, Marysville - Marysville, WA
Position Type
Full Time
Salary Range
$24.00 - $26.00 Hourly
Description I.
POSITION PURPOSE
Provide bookkeeping services for the parish, in accordance with Archdiocesan administration
and finance policies and procedures.
II.
MAJOR DUTIES AND RESPONSIBILITIES
A.
Maintains accounts payable and receivable ledgers and prepares and submits a financial statement to the pastor and Finance Council on a monthly basis.
B.
Maintains all parish banking accounts, processes check requests and verifies authorization for expenditures in all program and operating accounts.
C.
Reconciles bank statements on a monthly basis.
D.
Prepares monthly staff payroll and maintains the payroll system.
Assures all appropriate taxes are withheld and that quarterly government reports are prepared and submitted in a timely manner.
Payroll Administration -
Employee timecards must be submitted for approval by Sunday evening every other week (the day before payroll submission)Employee timecards must be approved by Monday at noon every other weekSubmit supplemental spreadsheets as needed (i.e., cashing out vacation hours for termination, retropay, etc.
)Submit payroll for approval with payroll submission document completed by emailing ******
E.
Accounts for all contributions to the parish and deposits parish collections on a weekly basis.
F.
Coordinates volunteers for money-counting and record-keeping.
G.
Administers the pension, medical, dental, life, long-term disability insurance, Tax Deferred Annuity and Premium Only Programs for parish employees.
H.
Provide assistance to pastoral leader and others as directed in the preparation of the annual parish budget.
Provides financial information including current budget allocations, year-to-date balances and anticipated financial needs for the future.
I.
Serves as staff to the Parish Finance Council as requested.
he following materials must be prepared and presented at meetings:
Budget vs. Actuals FYTDBalance sheet YTDPRF accounts FYTD
J.
Provides bookkeeping services and advice for those who direct the various fundraising efforts for the parish, including the Annual Catholic Appeal, Sacrificial Giving and special collections.
K.
Maintains a level of knowledge and skills required for the bookkeeping profession.
This may be accomplished by participating in Archdiocesan sponsored training, attendance at workshops and classes, reading appropriate materials and/or membership in local professional organizations.
L.
Monthly bulletin numbers:
Prepared by the Wednesday before the third Sunday of the month.Includes last month's income, expenses, budgeted income, and budgeted expenses. Includes FYTD income and expenses.
M.
Prepares to-date ACA goal totals on Thursday each week for the bulletin on Sunday
(when applicable).
N.
Send collections checks to custodial funds at least every four weeks:
Regularly includes funds collected on behalf of St. Vincent de Paul, Marysville Food Bank, Backpack Ministry, etc.Includes funds received for any Archdiocesan campaign (i.e., Peter's Pense, Rice Bowls, etc.)
O.
Writes reimbursement checks as needed - information required:
Receipt documenting the expenseName and address of the person requesting reimbursementReason for the expense Qualifications III.
QUALIFICATIONS: Minimum of 2-4 years experience in bookkeeping required.
Business or accounting degree is highly preferred.
Must have excellent organizational and time management skills.
Must be Catholic and practicing his/her faith.
Must be able to pass a pre-employment background check.
Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant's skills and prior relevant experience, certain degrees and certifications.
Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.