General Description
Under general supervision, provides advanced or specialized technical assistance in the preparation, development, analysis and monitoring of an assigned portion of the annual school budget. Complex work is performed with specific departmental objectives and policies. Contacts are frequently made at all organizational levels within and outside the school division. Actions impact multiple organizational units and considerable professional judgment is required. Essential Job Functions Essential Job Functions : Develop budget
Coordinates with assigned department stakeholders and advises on established policies, guidelines, and procedures;
Prepares "what-if" scenarios for various decision points;
Development or analysis of fees or rates as applicable.
Analyzes historic trends for assigned portfolio;
Reviews initiative requests and/or operational program improvements received from stakeholders; Monitors assigned departmental appropriated budgets to ensure compliance with spending limitations and chart of accounts
Prepares budget analysis of current trends, long-term trends, and/or significant budget increases/decreases over prior year expenditures as necessary;
Coordination and analysis of requests for operating program improvements during the budget process and throughout the fiscal year;
Prepares quarterly analysis and projections of assigned department expenses;
Reviews requisitions exceeding $5,000;
Prepares or reviews budget change requests, and/or position requests;
Certifies fund availability and proper account coding for proposed expenses;
Monitors refunds, rebates, or recoveries as applicable to portfolio; Serves as liaison between school departments, business office administration, and county departments
Assists in the creation of the annual Budget Book publication
Assists with development of the Annual School Report
Prepares FOIA responses for Office of Management and Budget related inquiries relevant to portfolio
Assist in annual clean-up and close-out of accounts at Fiscal Year end
Prepares required State Reports relevant to assigned portfolio
Any other duties as assigned Contacts :
Daily contact with department personnel including fiscal techs, coordinators and directors, human resource administrators, finance department personnel and County personnel including accounts payable and purchasing. Contact with assistant superintendents, directors and outside vendors as needed. Supervises :
N/A Formal Policy-Setting Responsibilities :
N/A Physical Demands :
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, reach with hands and arms, handle paper files, record, computer and equipment controls, talk and hear. The employee is occasionally required to stand, walk, sit and drive. Specific vision abilities required by this job include close vision, distance, vision and depth perception. Work Environment :
While performing the duties of this job, the employee regularly works in an office environment. The noise level in the work environment is quiet to moderate.
Qualifications
Advanced knowledge of school and local government budgeting procedures and best practices. Advanced familiarity with state,federal and local laws, especially concerning public administration and school budgeting. Experience/familiarity with Virginia Department of Education funding is strongly desired.
Skill in advanced mathematics, business analytics, forecasting, and research are required. Ability to read, interpret, synthesize, and analyze data and translate any findings into recommendations that can be easily understood and applied is strongly desired.
Knowledge in various computer applications
Financial software/Enterprise Resource Planning Systems
Microsoft Office (Word, Power point, Access and Excel applications (formula, pivot tables, etc.)
Google - GSuite
Ability to communicate effectively and concisely in both written and oral mediums; Strong ability to organize, meet deadlines, and analyze/react to complex situations. Must demonstrate the ability to collaborate effectively to establish and maintain good working relationships; excellent customer service skills; tact, and courtesy. Requirements
Bachelor's degree in public administration, political science, business, finance, or other related degree or any equivalent combination of experience and training which would provide the required knowledge, skills, and abilities.
Applicants considered for employment must successfully complete the following background investigations/tests:
Federal Bureau of Investigation (FBI) Criminal History Investigation
State Police Criminal History Investigation
Child Protective Services (CPS) Investigation
Tuberculosis Screening/Test Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.
