Who we are
In our interconnected world, journalism needs to deliver common facts to divergent audiences. Our biggest stories, and greatest crises, are now global: from climate change to pandemics, rising inequality to supply chain disruption, political instability to the influence of social media. Yet global trust in the media is at an all-time low. This moment requires a new approach.
Enter Semafor. We are a team of deeply-experienced journalists and media professionals laser focused on providing a global audience with an unparalleled level of journalistic transparency; through innovative new forms, cutting through the noise of the news cycle with smart, distilled views, and exploring competing perspectives across borders.
Join us and help build a global news platform you can trust.
Job Description: Semafor is seeking a Business Operations Associate to assist the Business Operations team by providing administrative support across accounts payable and spend management, travel administration, and general office management. The ideal candidate will be a detail-oriented professional with experience in accounting and finance with the desire to be on the ground floor of a rapidly growing startup and the opportunity to be involved in an array of cross functional roles and projects. The successful candidate will be comfortable working independently and as part of a team, with the ability to adapt to changing priorities in a fast paced, high energy environment.
What You'll Do: Finance & Operations Support
Manage the Travel and Expense management system, Nexonia. Review and approve/reject expense reports as required, communicate any problems to the users prior to rejection. Provide instruction to Nexonia users as needed and help users fix problems proactively. Alert Controller/Finance Director of any expenses submitted outside of policy prior to approval/rejection. Audit and process expense reports and purchasing card transactions in compliance with IRS guidelines and company policies. Regularly audit and report on T&E trends, recommending process improvements as needed. Collaborate with the finance team in implementing a new global expense solution Assist with accounts receivable processes, including invoicing and payment tracking. Provide the Editorial team assistance tracking Contributor agreements and SOW's. Provide Editorial team assistance with monitoring subscriptions. Look up payment status in bill.com when queried. Provide assistance with ad hoc projects. Assist the Finance team in other initiatives aimed at improving the financial performance of the business. Office Management
Assist with general office management for fast-paced open office spanning newsroom, sales and marketing, and finance teams. Coordinate with the Office Building Facility team on repairs, problems. Order, maintain, and restock inventory of office supplies, kitchen area of snacks, beverages, cups, utensils, etc. Coordinate the maintenance of office equipment including printers and copiers, as well as security cameras, alarms, etc. Greet visitors and manage front desk operations as needed. Assist with company-sponsored internal events and employee recognition programs. Support in-offices human resource processes including assisting with employee onboarding and offboarding processes. Assist with special projects as needed. What You Offer Associate's or Bachelor's Degree in Finance, Accounting, or related field from an accredited university or college. 2 years of experience in a finance or administrative role. Experience with accounts payable. Experience with accounts receivable is a plus. Excellent Microsoft Office Skills with a strong emphasis on Excel. Strong attention to detail, proven organizational and time management skills. Excellent interpersonal skills and works well in a team environment. Ability to handle confidential information with discretion. What We Offer Inspiring, collaborative, supportive, high-energy growth-company culture Career advancement - we have a culture that prioritizes internal promotion and career growth Semafor Equity Ownership - all employees have ownership in Semafor Flexible Paid Time Off - take off as much time as you need - we support work / life balance Medical, Dental & Vision insurance - Semafor pays 100% for employees in benchmark plans Health Savings Account (HSA) - with monthly $$ employer contribution 401(k) Retirement Plan Option Modern and casual office environment with various amenities Compensation: The base salary for this position at the time of posting will range from $65,000 - $75,000 per year. Individual compensation varies based on job related factors, including business needs, experience, level of responsibility and qualifications. Work from home 1 day per week (In-house 4 days/week).
Additional job details
Comprehensive employee benefits: unlimited PTO, medical, dental, vision, short & long-term disability, flexible spending, health savings accounts, life insurance, 401(k), pre-Tax commuter benefits. (Benefits programs vary by country and are subject to eligibility requirements) Semafor, Inc. is an equal opportunity employer and enthusiastically encourages people from all backgrounds and experiences to apply. Semafor, Inc. will consider all applicants without regard to race, religion, color, national origin, ancestry, physical and/or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, transgender status, age, sexual orientation, military or veteran status, or any other protected characteristic under applicable law