Buyer Ii

Salary : $77,154.74 - $106,358.72 Annually Location : Burbank, CA Job Type: Full-Time Job Number: 240124B2 Department: Financial Services Opening Date: 09/13/2024 Definition OPEN COMPETITIVE RECRUITMENT
Open to all qualified candidates. Tentative examination dates for this recruitment:
Week of 10/21/24 - Blind application and supplemental scoring
Week of 11/11/24 - Oral interview
Dates may change due to unforeseen circumstances. Candidates who pass each phase of the recruitment process will be notified of the official examination dates.
Under limited direction, to perform purchasing related work; to procure goods and services in compliance with the competitive bidding requirements specified in the City's Purchasing Code, along with State and Federal laws; and perform related work as required. Essential Functions
Purchases supplies, materials, equipment, and services within budgetary and legal limitations; determines and evaluates appropriate procurement requirements; reviews, develops, and processes requests for qualifications (RFQs), requests for proposals (RFPs), and requests for formal and informal bids; performs the more complex purchasing duties; processes purchase orders and contracts in a timely and accurate manner in accordance with appropriate cost and value parameters, procurement authorizations, applicable laws, regulations, policies, procedures, and ethical standards and guidelines, and incorporates and negotiates appropriate terms and conditions; develops bid specifications, RFQs, RFPs, and contracts for the procurement of general and construction-related goods and services, and negotiates and incorporates appropriate contract terms and conditions; performs price, cost, and value analyses of bids, quotes, and proposals to determine which responses best suit the City's needs; prepares and maintains appropriate documentation for submittal of award recommendations; monitors the status and compliance of bids, purchase orders, and contracts throughout bid and contract periods; interprets, explains, and provides technical expertise and guidance to City staff, contractors, and vendors regarding the acquisition of services, equipment, and supplies; analyzes emergency purchasing requirements accurately and quickly and take effective courses of action; develops recommendations on purchasing and material management issues, and negotiates and resolves conflicts with vendors and contractors to ensure accurate, cost-effective, and timely receipt of goods and services; act as lead to other purchasing staff; has input in evaluation of other purchasing section employees; performs the duties of Buyer I; drives on City business. Minimum Qualifications Employment Standards:
Knowledge of principles and practices of purchasing and material as utilized in competitive bidding and procurement, including procurement under the California Uniform Public Construction Cost Accounting Act; contract administration and construction methods; legal requirements of purchasing including pertinent Federal, State, and local laws, codes, and regulations; supplies and equipment frequently used by municipalities; contract negotiation, mediation, and conflict resolution methods and techniques; spelling, grammar, and punctuation.
Skill in effectively communicating and interacting with others; tactfully dealing with sensitive and complex issues and situations; understanding and following written and oral instructions; presenting proposals and recommendations clearly, logically, and persuasively; organizing and prioritizing assignments; preparing staff reports; operating modern computers and related software.
Ability to organize, set priorities, exercise independent judgment, and make decisions based on accurately derived data; compose routine business correspondence and organize and present analytical data; interpret, apply, and explain City purchasing rules, regulations, policies and procedures; evaluate contracts, agreements, bids, and subsequent documents, analyze alternatives and make sound recommendations for improvement and effective courses of action and awards; locate sources of information regarding supplies, equipment, and market trends; learn technical purchasing needs; prepare purchasing specifications; communicate effectively, both orally and in writing; prepare, maintain, and accurately complete records; ensure compliance with local, state, and federal regulations and codes; establish and maintain effective working relationships with vendors, supervisors, fellow employees, and the public. Education/Training: Graduation from an accredited college or university with a bachelor's degree in business administration, public administration, or related field, and two years of professional purchasing experience, preferably in public sector contract procurement, or purchasing in federal, state, or local government agencies. Additional qualifying experience may be substituted for the required education on a year-for-year basis. License & Certificates: A valid California Class "C" driver's license or equivalent at time of appointment. All required licenses and certificates must be maintained throughout employment in this classification. Supplemental Information Desirable Qualifications: Possession of a Certified Professional Public Buyer (CPPB) certificate from the Universal Public Procurement Certification Council; possession of a Certified Public Purchasing Officer (CPPO) certificate from the Universal Public Procurement Certification Council. This job title is represented by the Burbank City Employees' Association (BCEA)
The City of Burbank offers excellent employee benefits, please click on the following link for additional information regarding employee benefits:
Additionally, there are Benefit Summary Sheets for each represented and unrepresented employee group that provide a more detailed summary of benefits. There are also some Benefit Summary Sheets for specific job titles. To access the Benefit Summary Sheets, please click here:
Please note, employee benefits vary based on employment status - full-time or part-time; regular or temporary, and many benefits are not applicable to temporary employees.
01


You must answer the following question in order to be considered for the position. The purpose of this Supplemental Questionnaire is to give you an opportunity to provide additional information regarding your specific qualifications for the position of Buyer II. This Supplemental Questionnaire is considered part of your application process and will be evaluated along with your application on a competitive basis to determine which applicants will proceed to the next step in the selection process.INSTRUCTIONSAnswer should be complete, specific, and precise. Incomplete, illegible, vague, or excessively long responses to any question may disqualify you from being considered further for the position. Please be specific in answering the Supplemental Questions, as they will be used to evaluate which applicants will be given further consideration in the process. DO NOT answer, "see resume" or "see application" as these are not valid answers. Click "Yes" to reflect that you have read and understand this statement. Yes No
02


Burbank Water and Power delivers water and electric services to Burbank residents and a thriving, robust commercial business community. Describe your professional purchasing experience in detail and how it can benefit this Buyer II role.
03


Tell us about your experience with drafting RFPs and IFBs from templates. Give us an example of a project that you worked on where you developed the solicitation documents and what you learned through the procurement process. If none, write N/A.
04


What is the difference between lowest responsible bidder and a best value award? Why would an entity want to use a best value award as opposed to lowest price offered.
05


Do you have experience procuring goods and services for a water or electric utility? If yes, describe one project you procured for your agency and what the benefit/intent of the deliverable was.
06


What is your highest level of education? High Graduate or Equivalent Some College Associate's Degree Bachelor's Degree Master's Degree None
07


Have you graduated from an accredited college or university in one of the following fields? Public Administration Business Administration A related field None of the above
08


How many years of professional purchasing experience do possess, preferably in public sector contract procurement, or purchasing in federal, state, or local government agencies? No professional experience. Less than one year One year of experience two years' of experience two or more years' of experience
09


I understand that all requested information must be furnished on the application itself. Resumes and/or attachments may be included, but CANNOT BE SUBSTITUTED for a completed application form. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is not an acceptable response under Duties. An application containing this response may be deemed incomplete. If I