Capital Purchasing Supervisor

Founded in 1892, B. F. Saul Company has been one of the most successful privately-owned real estate companies in the United States. Our growth has been the results of a commitment to exacting standards and the belief that knowledge of the marketplace, when paired with the ability to commit to substantial resources, will bring exceptional rewards. B. F. Saul Company has a variety of skilled professionals within the following operating divisions, Property Management, Leasing, Hospitality Group, Residential, Insurance, Construction & Development. The B. F. Saul Company concentrates on ownership, development, and construction of commercial real estate.
POSITION SUMMARY: This individual supports the capital improvement and renovation effort of Hospitality Group hotels. Through the execution of the purchasing and coordination of the assets and contracts utilized in renovation and improvement efforts this individual supports the completion of the annual Capital Plan in a timely and cost-effective manner.  

\n Summary of Competitive Benefits & Perks:Health/Medical Insurance including Dental and Vision401(k) with company matchPaid time offBonus/Target IncentiveTuition ReimbursementComplimentary usage of modern in-house fitness centerOn-premise full-service dining center discountsDiscounts via the company's EAPMonthly Employee Recognition ProgramsReferral bonusPre-tax transportation optionsPlus more! PURCHASING DUTIES & RESPONSIBILITIES (Duties will include, but are not limited to the following): Procure all necessary furniture, fixtures and equipment in accordance with the following guidelines:Complete reviews of Capital Requests for all planned and unplanned projects.Working in tandem with suppliers and service vendors to obtain and vet proposals and process formal procurement requestsInitiate, execute and manage purchase orders to manufacturers in accordance with scopes of work and established standards for each project.  Maintain files for order correspondence.  Review orders for accuracyProvide information on new products or programs that may be beneficial to the company. Consult with the AVP and operational management team to assist in specifying and purchasing products and services, vetting proposals, and obtaining competitive pricing.Create and manage purchase orders, change orders, construction contracts and professional service agreements and associated documents.   Supplier Relationship Management - Manage supplier relationships and performance to include the following: Communicate relevant information regarding compliance with purchasing and invoicing proceduresProvide ongoing performance feedback to suppliersWork with factory sales representatives as a source of technical data and supportManage vendor compliance with billing and insurance requirements.Manage relationships and interface with hotel brand procurement entities.   Accounting - Work closely with the AVP and the Company's Construction and Development Accounting Department on the following: Ensure that projects purchases are documented, aligned with budget, properly filed, and complete in alignment with Policies and proceduresEnsure compliance with established Purchasing Procedures, including insurance and lien release proceduresWork with accounting to review and assist with outstanding documents and payablesUpdate expense forecasts monthlyReview project status and assist AVP in closing projectsAssist AVP in creating and managing capital project budgets and budget documents Administrative Duties - Effectively and punctually manage the following administrative duties:Create, update, and publish meeting minutes and project status reports for the Hospitality GroupIssue and obtain approval for purchases/change orders and execute same with vendors.Communicate procurement process requirements and schedules to hotel Management Teams, Renovation Project Managers and Regional DirectorsConduct weekly review of FF&E tracking reports and open purchase orders with Capital Asset Manager and capital project managers to include supplier performance, product quality, order status information, pricing issues, etc. Product Knowledge and Training - Working in tandem with the Capital Asset Manager, recommend relevant training opportunities and implement them, where appropriate:Identify self-development initiatives and training needs to enhance product knowledge, performance and group support skillsInteract with and support Chief Engineers, General Managers and other operational management team members as required to assist them with Capital Planning and Project Management and with the execution of the capital projects. Be able to navigate and understand franchise brand websites and requirements and ensure product purchases are in compliance with brand standards. Innovation and Teamwork - Assume an active role on the corporate team:Actively participate in Hospitality Group staff meetingsFacilitate effective communication between team members in the field and the Corporate Office as it applies to the capital disciplineAssist AVP in establishing and executing goals utilizing the Hospitality Group goal planning process.Maintain an ethical and professional image for the Company at all timesParticipate in special projects as necessary JOB REQUIREMENTS (SKILLS/ABILITIES):Strong interpersonal, communication and rapport building skillsA strong working knowledge of Microsoft Office applications and general computing skillsFluency in the use of Microsoft ExcelHigh levels of integrity, discretion and ability to maintain confidentiality Excellent verbal and written communication skills Exceptional organizational skills JOB ENHANCEMENTS (SKILLS/ABILITIES):Previous experience with supplier management and negotiation.  Ability to read and understand FF&E specifications and/or blueprintsBasic understanding of hotel operations Demonstrated knowledge and experience in purchasing furniture, fixtures and equipmentUnderstanding of common credit terms, units of measure, types and uses of procurement documents EXPERIENCE / EDUCATION / LICENSES / CERTIFICATIONS:Previous purchasing experience of 2-4 yearsBachelor's degree in project management, accounting, hotel administration, or business is preferred or commensurate with work-related experience. 
\n$65,000 - $95,000 a year
\nBFS7501
The actual base pay offered is determined by several variables, including, as appropriate, the applicant's qualifications for the position, years of relevant experience, distinctive skills, level of education attained, certifications or other professional licenses held.  Base pay is one component of B. F. Saul Company & Affiliates total compensation package, which also includes access to or eligibility for healthcare benefits, a 401(k) plan, short-term and long-term disability coverage, basic life insurance, bonus plans and more.  B. F. Saul Company is proud to be an equal opportunity workplace. We promote diversity and equality within all facets of our organization, and we foster an environment that recognizes employees' unique skillsets and ensure that all employees have an equal opportunity to grow and advance.
If you are a candidate in need of assistance or an accommodation in the application process, please contact ******** or ******** .
Equal Opportunity Employer/Veterans/Disabled