Job Title: Celebrations Coordinator Job Description:
We are seeking a creative and detail-oriented Celebrations Coordinator to join our team and play an instrumental role in planning, organizing, and executing various celebratory events. As a Celebrations Coordinator, you will work closely with clients, vendors, and team members to ensure memorable and successful celebrations.
Responsibilities:
1. Collaborate with clients to understand their event goals and vision, providing expert advice and suggestions to create unique and personalized celebration experiences.
2. Research and source venues, suppliers, and vendors necessary for each event, ensuring high quality and cost-effective options are available.
3. Negotiate contracts and manage budgets to meet client expectations and maximize resources.
4. Coordinate all aspects of event logistics, including venue selection, menu planning, entertainment, transportation, and attendee accommodations.
5. Create detailed event timelines and schedules to ensure all activities are carried out smoothly and efficiently.
6. Oversee and direct event set-up, ensuring all elements are in place and aesthetically pleasing.
7. Manage event décor, rentals, and props, ensuring they align with the client's vision and requirements.
8. Collaborate with event staff, including catering teams, photographers, and entertainers, to ensure seamless event execution.
9. Ensure compliance with all legal, health, and safety regulations at each event.
10. Handle any issues or emergencies that may arise during events, implementing quick and effective solutions.
11. Evaluate each event's success, gathering feedback from clients and attendees to continuously improve future celebrations.
12. Keep up-to-date with industry trends, attending industry events and networking with other professionals to stay informed and enhance personal expertise.
Requirements:
1. Proven experience as a Celebrations Coordinator or similar role in event planning, hospitality, or related fields.
2. Strong organizational and multitasking skills, with the ability to meet tight deadlines and manage multiple projects simultaneously.
3. Excellent interpersonal and communication skills, with the ability to work effectively with clients, vendors, and team members.
4. Creativity and attention to detail to develop unique event concepts and execute them flawlessly.
5. Strong negotiation and budget management skills.
6. Proficiency in event management software and productivity tools.
7. Ability to remain calm and composed under pressure and handle any issues or emergencies effectively.
8. Availability to work flexible hours, including evenings and weekends, depending on event schedules.
9. A bachelor's degree in event management, hospitality, or a related field is preferred.
As a Celebrations Coordinator, you will have the opportunity to contribute to the creation of unforgettable moments and experiences for clients and their guests. If you possess exceptional organizational skills, a passion for events, and love creating celebrations, we invite you to apply for this exciting opportunity.
