Washington Education Association CEQ Associate
(Temporary 1-Year) Based in Federal Way, WA Purpose
The CEQ Associate is responsible for providing a wide range of support to the Center for Education Quality (CEQ), to include program, event management (both virtual and in-person), administrative duties, data management, accounting functions, team, and colleague support. This full-time position is temporary for one (1) year.
Benefits and Compensation: Salary range (LEVEL 3) - $78,628 to $107,964 Employer-paid medical, dental, vision, and life insurance (full family coverage) Generous sick and paid time off Long-term disability plan Defined Contribution plan - 401(k) (with employer contribution) Relocation assistance Position covered by the WEA/WEASO Collective Bargaining Agreement Responsibilities: Provide complex conference, event, and meeting planning support, including pre-conference and post-conference tasks, as well as onsite and virtual activities. Coordinate meeting arrangements, anticipate needs, collaboratively shape program and event logistics by identifying and finalizing event venues, catering, problem-solving any issues that may arise, and communicating expectations with vendors. Organize and prioritize multiple assignments; demonstrate flexibility; identify needs for additional support. Build and maintain collaborative relationships to work effectively with others in a team setting. Provide member, committee, and colleague support related to the WEA Clock Hour (continuing education) program in compliance with state clock hour regulations and the WEA Professional Development Network. Collaborate on several multi-layered projects with abstract parameters, including working with and supporting highly diverse members, trainers, training teams, and colleagues. Support and maintain relations with outside agencies and organizations for ongoing communications, projects, trainings, and/or events. Compose both internal and member communications (email correspondence, virtual messaging, e-newsletters, promotional flyers, and web content). Prepare, review, coordinate, and distribute or submit documents and reports. Proofread a variety of written materials for typographical, grammatical, and stylistic errors. Process, track, and submit detailed accounting documents as required for National Board for Professional Teaching Standards (NBPTS) and United States Department of Education (USDOE) grants. Assist with setting up, cleaning up, supporting, and tracking virtual and in-person meetings and trainings. Analyze and prepare time-sensitive invoices, bills, and vouchers for payment and process refunds through the WEA Accounting process. Perform clerical accounting duties including, but not limited to, reconciliation, tracking and projecting expenditures, and reproducing accounting reports. Produce correspondence, articles, materials, calendars, and other documents using various electronic methods. Assist with meeting program-related application requirements, benchmarks, and timelines associated with grants; financially track agency, non-profit, and foundation grants. Locate, retrieve, cross-reference, and assess reliability of a wide variety of information both internally and externally, including reconciliation of participant and event lists originating from various sources. Work with relational databases. Other duties as assigned. Minimum Qualifications: High school graduate or GED equivalent. Demonstrated success as an administrative professional. Demonstrated success in collaborating with other teams for virtual and in-person conferences and trainings supporting a diverse group of participants. Accounting experience including bookkeeping, accounting data systems, auditing procedures, and financial grant reporting. Experience with various online tools, data programs, registration systems and Microsoft Office Suite. Experience with relational database software. Experience with current web content management systems; ability to learn new platforms. Strong project management and time management skills. Strong proofreading, spelling, and grammar skills. Strong interpersonal and communication skills. Self-starter with demonstrated initiative and flexibility with changing priorities. Well-organized; detail-oriented; ability to effectively prioritize work. Ability to successfully work with, learn from, communicate with, and support diverse individuals internally and externally. Ability to understand the relevance and importance of diversity, equity, and inclusion internally and in public education. Ability to keep information confidential. Ability to work evenings and weekends as needed. Ability to travel within Washington state occasionally and overnight if required. Move objects up to forty (40) pounds on a consistent basis. Must support and help advance the WEA mission, goals, core values, and priorities. Preferred Qualifications: Demonstrated knowledge of National Board Certification Teacher (NBCT) and National Board for Professional Teaching Standards (NBPTS) programs. Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP). Knowledge of and experience with the Margins2Center grant. General Ledger (GL) accounting experience. Experience with financial grant reporting for national and federal organizations. Experience with customized database software. Experience in public education, unions, or related employment. COVID-19 Vaccination
As part of our commitment to the health and safety of our employees, members and councils, all candidates must provide proof of full COVID-19 vaccination status upon hire. Exceptions may be made for medical or religious reasons in accordance with applicable laws.
Supervision
The successful incumbent will function as a member of the Center for Education Quality and will report to the Director of the Center for Education Quality.
Application: If you are interested in applying for this position, please click on the Apply for This Job button to submit your application, cover letter, and résumé. If you are invited to an interview, you will receive an email from SkillSurvey with instructions and a link on how-to submit your five (5) professional references. Closing date is May 13, 2024, at 4:00pm PT . If you are interested in applying for this position, please apply HERE . The Washington Education Association is committed to a diverse, equitable, and inclusive workplace where the contributions of each employee are respected as part of the work performed on behalf of 90,000+ members in public education. WEA embraces employees with varied backgrounds and life experiences, including race, ethnicity, gender, age, religion, socio-economic status, sexual orientation, gender identity, physical ability, and veteran status. Only those candidates who can commit to promoting diversity, equity, and inclusiveness need apply. WHEN APPLYING: Be sure to indicate that you saw this information at .
