Chief Departmental Human Resources Administrator

Introduction
THIS IS A NEW ASSEMBLED
EXAMINATION.
The eligible list resulting from this
examination will cancel any existing list and may last approximately one year
but can be extended.
Supplemental Questionnaire: A properly completed
Supplemental Questionnaire must be submitted with each application.
Applications and Supplemental Questionnaires must be in the possession of the
Human Resource Services Department by 5:00 p.m. on the Last Day for
Filing.
Failure to submit the Application or Supplemental Questionnaire
will result in disqualification.
Applications and Supplemental Questionnaires
will only be accepted online.

DESCRIPTION




THE POSITION:
Chief Departmental Human Resources Administrators, under general direction,
lead, plan, organize, manage, and direct the human resources management program
of a large size County Department or Agency.
Incumbents in this class provide
human resources expertise and workforce management consultation to
agency/department executives, represent, and safeguard the best interests of
the agency/department by actively participating in labor negotiations, and to
perform related duties as required.
Chief
Departmental Human Resources Administrator positions are located in the
departments/agencies where the scope and size of non-routine human resources
activities require a Chief Departmental Human Resources Administrator.
This
class is distinguished from the Departmental Human Resources Manager which
predominantly functions as a first line supervisor to at least one Departmental
Human Resources Officer position and other multidisciplinary professional and
support staff while the Chief Departmental Human Resources Administrator has
overall managerial and administrative responsibility over the entire
department/agency Human Resources Department.
Additionally, Chief Departmental
Human Resources Administrators may have responsibility for the department/agency
payroll division.
Also, this class is distinguished from the lower level class
of Departmental Human Resources Officer in that the latter class is the journey
level reporting to a Chief Departmental Human Resources Administrator and does
not have overall responsibility for the agency/department human resources
activities.
THE IDEAL CANDIDATE:

In addition to the minimum qualifications and knowledge and skills listed below, ideal candidates for these positions will have track records of successfully developing and maintaining human resources programs and services and serve as a strategic partner in helping organizations meet their goals.
In addition, the Chief Departmental Human Resources Administrator will possess the following critical attributes:


A technically skilled human resources professional with a strong understanding of federal, state, and local HR laws, rules, and regulations.
This individual is well-versed in HR terminology, procedures, and practices, and stays updated on current trends and developments.
A sound decision maker with the ability to: 1) identify and understand complex problems and concepts, 2) apply logical thinking and quantitative methods of gathering and analyzing information, 3) exercise good judgment based on available data, and 4) formulate solutions to problems and articulate action plans proactively and collaboratively.
Experience in managing work groups by guiding and advising team members, assigning and delegating tasks, and tracking and evaluating performance.
Proven expertise in successful team building, creating direction and structure to help subordinates achieve their goals.
A politically astute leader, possessing the skills necessary for identifying, navigating, and successfully interacting within the dynamics of local government while maintaining sensitivity and confidentiality to the competing needs of a wide variety of stakeholders; someone who aligns the organization's vision and values by inspiring, advising and facilitating goal accomplishment.
A resourceful advisor who seeks to understand problems and resolve issues at the lowest level possible.
A detail-oriented strategic thinker who actively seeks, collects, and synthesizes information from various sources to make recommendations.
This professional excels at developing collaborative relationships to facilitate and achieve work goals and is skilled at identifying opportunities and taking action to build strategic partnerships that support agency objectives.
An individual who is able to respond quickly and thoughtfully in a changing environment.
A strong communicator, both orally and in writing, who clearly conveys information and ideas to a variety of individuals or groups; an individual who effectively presents and receives information and concepts and who actively listens to ensure understanding.
An effective planner who organizes work activities, manages several tasks at once, and ensures that the work is completed timely and efficiently.
Someone who demonstrates a collaborative, eager spirit to actively participate as a member of a team; and
Someone who works effectively with diverse groups of individuals.
THE VACANCY:
We are currently recruiting
to establish a countywide eligible list that will be used by any County
department or agency needing to fill a vacancy in this classification.
The
immediate vacancyin this classification islocated in the General Services
Agency.
To learn more about the General Services Agency please click here to
visit their department website:General Services Agency - Alameda County |
Alameda County General Services Agency (acgov.org)





Please click here to view the recruitment brochure:Chief Departmental Human Resources Administrator Brochure

MINIMUM QUALIFICATIONS


Either I



The equivalent of two years of experience in the class of Departmental Human Resources Manager in the Alameda County classified service.
Or II

The equivalent of three years of experience in the class of Departmental Human Resources Officer or in an equivalent or higher-level classification performing human resources related activities in the Alameda County classified service, one year of the experience must include professional level supervisory experience.
Completion of the Alameda County Management Academy "Management & Supervision Certificate Program" may substitute for six (6) months of the required qualifying experience for the internal patterns.
Or III

Education:

Possession of a Bachelor's degree in a relevant field from an accredited college or university.
AND

Experience:

The equivalent of five years full time professional level human resources experience that provided a combination of the following experience: training and development, health and safety, labor relations, interpreting labor agreements, handling of employee grievances and disciplinary actions, advising employees and management on human resources and labor relations issues, developing and implementing human resources policies and procedures, classification studies, compensation studies, or participation in the selection of employees for a variety of occupational classes.
Three years of the required experience must have been in a supervisory capacity.
Substitution: (A graduate degree in Human Resources Management, Public or Business Administration may be substituted for two years of the required experience)

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

The most suitably qualified candidates will posses the following competencies:


Knowledge of:

Strategic Management

Strategic planning process & implementation.
Management functions, i.e., Planning, Organizing, Directing & Controlling.
Organizational analysis and development and leadership competencies.
HR policies, programs, and services with Diversity imbedded.
Recruitment & Staffing
Public human resources administration including job analysis and position classification, conducting audits, wage and salary administration, recruitment and personnel selection, employer-employee relations, and training.
Federal, State and local laws, rules and guidelines relating to the hiring process and other areas of human resources related activities.
Internal workforce assessment techniques & employment policies, practices, & procedures.
Successful recruiting strategies to attract diverse and high caliber candidates.
Training & Development
Performance Management and Appraisal methods.
Techniques to assess training program effectiveness, including use of applicable metrics.
Employee & Labor Relations
Labor relations laws, practices, and trends.
Progressive discipline.
Grievance resolution.
Consultative and coaching skills with managers.
Investigative and interview techniques
Relative Memorandums of Understanding for individual departments.
Workers' Compensation and Long Term Leaves
State and Federal disability laws and leave provisions and regulations
County policies and procedures, administrative code, Civil Service Rules/Regulations
EEO concepts and guidelines for compliance relative to employee/applicant disabilities


Health & Safety
Federal, State and Local workplace health, safety, security & privacy laws & regulations.
Enforcing procedures of workplace safety, health & security.
Awareness of potential violent behavior and workplace violence conditions.
Administrative
Computer applications and hardware and software related to the work.
Office administrative practices and procedures, including records management and the operation of standard office equipment.
Ability to:

Demonstrate commitment to the county's mission, credo, and goals.
Be visionary, strategic, and innovative, working with change.
Collaborate with other agencies and departments to meet overall countywide needs while leveraging financial and other resources.
Create employee programs that will demonstrate to the community the organization's commitment to Diversity.
Use business acumen to build a strong organization that delivers results.
Use interpersonal skills to communicate effectively.
Promote personal and professional growth for self and others.
Provide the highest level of service delivery to diverse customers.
Work effectively as a member and leader of diverse teams.
Plan and organize.
Exercise management control.
Provide leadership.
Supervise staff.
Demonstrate interpersonal sensitivity.
Be flexible.

EXAMINATION COMPONENTS
The examination will consist of the following steps:



A review of candidates' application to verify possession of minimum requirements.
Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.
A review of the supplemental questionnaire to identify the best qualified candidates.
Those candidates who have been identified as best qualified will move on to the next step in the examination process.
An oral interview which will be weighted as 100% of the candidates' final examination score.
The oral interview may contain situational exercises.
Candidates must attain a qualifying rating on each portion of this recruitment.
*WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS*
Alameda County utilizes a Civil Service Selection System founded on merit.
Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position.
Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position.
Other recruitments many be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.
To learn more about our recruitment and selection process, please visit the "What You Need to Know" section of our website, www.acgov.org/hrs

RECRUITMENT AND SELECTION PLAN
Applicants will be informed via email with reasonable
notice in advance of any examination process which will require their
attendance.
The following dates aretentativeand subject to change
based on the needs of the Agency.
TENTATIVE RECRUITMENT
PLAN:




Deadline for Filing:


5:00:00 PM, Tuesday, November 5, 2024




Review of Minimum Qualifications:


Friday, November 8, 2024




Review of Supplemental Questionnaire for Best Qualified:


November 21, 2024




Civil Service Oral
Examination:




December 5th and December 6th, 2024




Notification of Results:




December 9, 2024




TENTATIVE SELECTION
PLAN:




Departmental Hiring Interviews:





Week of December 16, 2024




WE
RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION
PLAN
Alameda County and the Human
Resource Services Department will make reasonable efforts in the examination
and/or selection process to accommodate qualified individuals with disabilities
and/or medical conditions in accordance/compliance with the State Fair
Employment and Housing Act (FEHA), Federal Americans with Disabilities Act
(ADA) Alameda County's Reasonable Accommodation Policy and applicable statutes.
To request accommodation due to a disability/medical condition during this or
other phases of the examination/selection process, please contact the assigned
Human Resources Representative listed on the job announcementbefore the last date of filing.
Alameda County requires applicants to provide supporting documentation to
substantiate a request for reasonable accommodation.
In order to qualify for a
reasonable accommodation, applicants must have a disability/medical condition
pursuant to the ADA, FEHA and applicable statutes.
For more information regarding our Reasonable Accommodation procedures, please
visit our website, hrs.alamedacountyca.gov.

BENEFITS
Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families.
We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.
These benefits include but are not limited to*:
For your Health & Well-Being

Medical - HMO & PPO Plans
Dental - HMO & PPO Plans
Vision or Vision Reimbursement
Share the Savings
Basic Life Insurance
Supplemental Life Insurance (with optional dependent coverage for eligible employees)
Accidental Death and Dismemberment Insurance
County Allowance Credit
Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
Short-Term Disability Insurance
Long-Term Disability Insurance
Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
Employee Assistance Program

For your Financial Future

Retirement Plan - (Defined Benefit Pension Plan)
Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

12 paid holidays
Floating Holidays
Vacation and sick leave accrual
Vacation purchase program
Management Paid Leave
Catastrophic Sick Leave
Pet Insurance
Commuter Benefits Program
Guaranteed Ride Home
Employee Wellness Program (e.g.
At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
Employee Discount Program (e.g.
theme parks, cell phone, etc.)
Child Care Resources
1st United Services Credit Union

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.
This provides a brief summary of the benefits offered and can be subject to change.
Non-exempt management employees are entitled to up to three days of management paid leave.
Exempt management employees are entitled to up to seven days of management paid leave.

Conclusion
All
notices related to County recruitments for which you have applied will be
sent/delivered via email.
Please ******, @acgov.org, ******, and ****** accepted addresses to any email
blocking or spam filtering program you may use.
If you do not do this, your
email blocking or spam filtering program may block receipt of the notices
regarding your application for recruitments.
You are also strongly advised to
regularly log into your County of Alameda online application account to check
for notices that may have been sent to you.
All email notices that will be sent
to you will also be kept in your personal online application account.
You will
be able to view all of your notices in your online application account by
clicking on the 'My applications' button on the Current Job Openings
page.
Please
take the steps recommended above to ensure you do not miss any notices about a
recruitment for which you have applied.
The County of Alameda is not
responsible for notices that are not read, received or accessed by any
applicant for a County recruitment.
NOTE:
All notices are generated through an automated email notification system.
Replies to the email boxes******and
****** routed to unmonitored
mailboxes.
If you have questions, please go to our website athrs.alamedacountyca.gov.
You may also contact the Human Resources Analyst listed on the job announcement
for the recruitment for which you have applied.
Angelica
Cuevas, Human Resources Analyst
Human
Resource Services, County of Alameda
(510)
271-5154 ******
hrs.alamedacountyca.gov
DISASTER SERVICE WORKER
All
Alameda County employees are designated Disaster Service Workers through state
and local law.
Employment with the County requires the affirmation of a
loyalty oath to this effect.
Employees are required to report to work as
ordered in the event of an emergency.
EQUAL EMPLOYMENT OPPORTUNITY
Alameda
County has a diverse workforce, that is representative of the communities we
serve, and is proud to be an equal opportunity employer.
All aspects of
employment are based on merit, competence, performance and business need.
Alameda County does not discriminate in employment on the basis of, race,
color, religion, sex (including pregnancy and gender identity), national
origin, political affiliation, sexual orientation, marital status, disability,
genetic information, age, membership in an employee organization, retaliation,
parental status, military service, or other non-merit factors protected under
federal, state and local law.
Alameda County celebrates diversity and is
committed to creating an inclusive, and welcoming workplace environment.