Chief of Staff at Vapi (W21)Salary: $85K - $150K • Equity: 0.10% - 0.40%
Location: San Francisco, CA, US
Type: Full-time
Experience: 3+ years
About VapiVoice AI for developers.
About the roleThe Chief of Staff will act as a second thread for the CEO. Given the company's top priorities, they will track their progress, identify blockers, and build systems to ensure they're achieved. Currently, the company's top priorities are enterprise sales and recruiting. You'll also be a foundational part of how we build the culture at Vapi.
OutcomesTake point on recruiting operations in the first 7 daysBuild system for tracking recruiting funnel for all rolesIdentify candidates, outbound, schedule interviews, draft contractsCoordinate external recruiters and recruiting agenciesTake point on sales back-office operations in the first 14 daysTrack all "next moves" in sales funnel and ensure they get carried outDraft pilot proposals, commercial proposals, and coordinate redlines with legalTake point on all business operations in the first 30 daysDraft invoices to customers and follow-up on late paymentsOnboard new hires and customersTake point on all CEO operations in the first 60 days (will be offloaded to EA eventually)Condense email volume down to a set of decisions to be made, present them to the CEO, and carry them outTake point on tracking all post-meeting action items and deliverablesManage calendar and schedulingCompetenciesCommunication: You can clearly articulate what you're thinking and feelingOrganization: You naturally gravitate toward building systems that stand the test of timeStartup Ready: You have a reason to be here and can make sacrifices for something uncertainFounder Juice: New ideas come from you, you build it yourself or annoy everyone until it's done ;)QualificationsPrevious/current consulting experience at top-tier McKinsey, BCG, etc.Prior experience with startups or a good reason to join oneExperience using LLMs to optimize business processesTechnical background/education/experience with technical companiesApply now
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