Chief Operations Officer

Position Type:
Administration/ Administration

Date Posted:
1/16/2025

Location:
District Office Township High School District 113

Title: Chief Operations Officer (COO)
Department: Administrative
Classification: Cabinet Level
Assignment: Administrator 12 Month (260 days)
FLSA Status: Exempt
Reports To: Superintendent or Designee
Supervises: Director of Security, Director of Transportation, Building Managers, Administrative Building Operations Administrative Support
Location: Administrative Building
Salary Range: $165,000 - $205,000

Summary:
The Chief Operations Officer has strong leadership skills and oversight responsibilities for various departments to include Buildings and Grounds (Facilities Services), Transportation and Safety and Security.
The COO is responsible for coordinating, monitoring, and prioritizing each department and the workflow requirements for the efficient daily operations, activities, and services managed and provided.
The COO assists in the day-to-day operation of activities and services managed by the Superintendent and in ensuring the efficient and prompt interaction with the Superintendent and all direct reports.

Qualifications:Minimum of 7 years of successful supervisory, administrative, and leadership experience in corporate, public, or educational institutions.Work experience must include planning and development, daily interaction and coordination, and supervising managers and/or directors.Knowledge of school district operations, educational legislation, account funding, and Illinois School Code.Experience leading facility management and building & grounds of a District or equivalent industry experience.Experience with leading significant construction and renovation projects in schools is required.Experience with combining new systems/mechanicals with existing systems/mechanicals and documenting appropriately required.Prior successful planning and implementation of preventative facility maintenance.Required knowledge of all trades, which include but are not limited to: HVAC; Electrical; Plumbing; Grounds; Technology.A college degree is required, preferably in a relevant and/or related field.Chief School Business Official Endorsement (CSBO) endorsement is preferred.IASBO certifications of Certified Professional Maintenance Manager (CPMM), Certified Professional Supervisor (CPS), Facilities Management Designation Program (FMDP), or Certified Construction Manager (CCM) is preferred. Essential Functions:
The criteria indicated below are intended to describe various types of work that may be performed.
The exclusion of specific responsibilities does not prohibit them if the work is similar, related, or a logical task of the position.

This role will organize, administer, and lead a comprehensive program of maintenance and custodial services that provide and maintain in an efficient and economical manner the facilities, grounds, and equipment of the District.
The person will also assure the community of a clean, safe, attractive, and healthy environment in which to learn and work.

Facility OperationsResponsible for overseeing and leadership of all District facility operations personnel, maintenance and construction projects.Develop uniformity throughout the District for maintenance, custodial, and grounds services.Manages the District's real estate including the sale of properties as directed by the board of education.Implements and oversees the master facility planning process and plan implementation.Provides leadership and advice to the Superintendent on facility needs in the district.Supervise the removal of snow and ice so that safe conditions exist and schools can open in a timely manner.Acts as District Integrated Pest Management Coordinator.Assures the District is in compliance under this mandated set of regulations.Coordinates and monitors the performance of vendors.Maintains intergovernmental agreements and relationships.Maintains a collaborative working environment.Maintains appropriate community relations and communication.Oversee the successful completion of all annual safety inspections for each building in compliance with the Illinois School Code. School Facility Planning and ConstructionDuring construction projects, responsible for directing the planning and coordination of the successful implementation of those construction projects.Ensure that project completion is effectively managed per the timeline and budget while limiting disturbances of the educational environment.Work closely with the architectural firm and construction management staff members to ensure successful implementation of the facility enhancements.Act as the District's representative at all construction-related meetings.Coordinates construction projects to ensure minimal impact on the schools and acts as the District's liaison with architects, engineers, and contractors.Attends all construction meetings and is the liaison for the District in all construction matters.Reviews and analyzes bids, administers pre-construction meetings, and provides recommendations to the Superintendent, CSBO, and the Board as needed.Works with the Building Managers and assists in developing the annual budget for buildings and site maintenance, modifications, equipment, services, and supplies especially as it relates to the construction project.Develops program needs based on significant changes in facility upkeep, current education trends in terms of facility needs, regulations, and facility operations best practices to evaluate alternatives and develop and implement change.Work with the building Principals and administrative staff in developing, planning and executing the District's 10-year capital projects list.Work with the Building Administration and Building Managers on the public use of the District's buildings and grounds. Health and Life SafetyAdministers the District's health/life safety program for all buildings and performs necessary internal testing.Prepares a school District disaster preparedness and recovery plan to include safety drills, responding to an emergency with an AED, Carbon monoxide alarms, lead testing, soccer goal safety, etc.Works with the District architect and staff to compile a list of life safety projects; follows life safety requests through all stages until approval at the State level.Updates and ensures proper implementation of the preventative maintenance program for our buildings and equipment.Collaborates with a wide variety of internal and external groups (e.g.
staff, regulatory agencies, professional services, contractors, community organizations, etc) for the purpose of implementing program components, creating long and short-term plans, and addressing organizational objectives.Monitors efficiencies of all mechanical systems.Develop and maintain files for all buildings.
These files should contain blueprints, plans, specifications, as-built drawings, contracts, bids, and other pertinent information relative to construction, maintenance, and operations.Collaborates with the building managers in the recruitment, training, coordination, and supervision of all custodial, maintenance, and security personnel.Continues to monitor an indoor air quality program and response plan with the building managers.Works with the administrative staff and building managers to ensure the maintenance of District-wide security systems, fire alarm systems, and energy conservation procedures.Administers regulatory compliances from state and local agencies as they affect operations and building and grounds.Facilitates and/or participates in a wide variety of meetings, workshops and seminars (e.g.
board meetings, District meetings, professional development, community, etc.)
for the purpose of conveying and/or gathering information required to perform functions. TransportationOversees the operations of the Transportation Department.Supervises and evaluates the Director of Transportation who implements the Transportation program for the District.Develop recommendations for future transportation needs. Safety and SecuritySupervises and evaluates the Director of Security who maintains security and program safety.Oversee the development, implementation, and maintenance of all safety and security programs, services, and strategies across the entire district.Stay up-to-date on current security trends and technologies, to support the continuous improvement of the District's safety measures.
Oversee the project management and implementation of new security measures where appropriate. Personnel ManagementEvaluates and supervises the Director of Security, Director of Transportation, Building Managers.Supports the professional development of personnel in security, buildings and grounds, transportation.Assists in the recruitment, interviewing and assignment of staff assigned to this position. OtherBe an effective leader and possess an educational philosophy compatible with the District's educational goals.Actively promotes and follows Board of Education policies and District procedures.Attends all Board Meetings, and prepares such reports to the Board as are appropriate to their primary function and other reports which may be requested by the Superintendent or the Board of Education.Serves as a Board representative in negotiations with bargaining units providing accurate historic, current and prognostic data relevant to contract settlements, including data relevant to benefit programs.Facilitates assigned board committees.Assists in the development and implementation of District policies.Implement and observe all Board of Education policies for the District.Supervises unused properties and assets of the District and makes periodic recommendations for their usage or dissolution.Serves as a member of the Superintendent's Cabinet Team and the District leadership team.Attends professional development that increases proficiency and expands current knowledge base for the essential functions of this role.Performs such other duties and assumes such other responsibilities as may be assigned by the Superintendent of Schools or designee. Language Skills
Communicates clearly both in oral and written format with all constituents of the District community.
Present information effectively and respond to questions from constituency groups.
Reads and interprets documents such as safety rules, operating and maintenance instructions, and procedure manuals and communicates information in an effective manner to staff and others.
Establishes and maintains effective working relationships with staff and the school community.
Ability to perform duties with awareness of all district requirements and Board of Education policies.

Mathematical Skills
Add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals.
Compute rate, ratio, and percent and to draw and interpret bar graphs.
Calculate figures and amounts such as salary, benefit, and staffing budget estimates, proportions, percentages, and cost projections.
Ability to apply concepts of basic algebra and geometry.

Reasoning Ability
Ability to define problems, collect data, establish facts, and draw valid conclusions, even when dealing with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to interpret an extensive variety of verbal and written instructions and deal with multiple abstract and concrete variables.

Contacts Outside Your Own Department:
Constituents of the District 113 community that includes, teachers, school staff, administrative team, Board of Education, guardians, students, and private providers.

Physical and Mental Demands:While performing the duties of this job, the employee is regularly required to sit, more frequently required to squat, stoop or kneel, crouch, stand, walk, bend, write, type, speak, listen, and taste or smell.The employee is frequently required to use arms, reach above the head, and reach forward.
This role requires the continuous use of hand strength to grasp tools and climb onto ladders or other areas, feel or operate objects, tools or control.The employee will frequently balance, bend or twist at the neck and trunk more than the average person while performing the duties of this job.The employee must frequently lift and/or move up to 50 pounds such as cleaning supplies, pails, and unloading trucks.
Occasionally, the employee will lift and/or move up to 50 lbs, such as salt and bulk furniture.
The employee will sometimes push/pull items such as tables, bleachers, and scrubbing machines.Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.Specific psychological demands of this job include the ability to remain calm under stress levels associated with job demands and constant contact with students, colleagues, and the public. Working Conditions:In the work environment, this role regularly involves indoor and outdoor work.The employee will work near or with moving mechanical equipment.The noise level in the work environment is usually moderate to noisy.The employee may work with toxic or caustic chemicals such as petroleum products, degreasers, and sprays while performing the duties of this job.The employee is regularly required to meet deadlines with severe time constraints, interact with the public and staff, and meet multiple demands from several people.The employee is frequently required to work irregular or extended work hours, which may include evenings or weekends. Safety:
As a part of the District workforce, this role is responsible for being aware of, modeling, and contributing to the maintenance and implementation of all District safety policies and procedures.
The role is directly responsible for the safety, well-being, and work output of students.
Required to:Use good safety awareness and judgmentFollow policiesReport potentially unsafe conditionsFollow manufacturer safety instructions when using equipmentFollow agency ergonomic policies and procedures The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.)
and is not an exhaustive list of the duties performed for this position.
Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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